Onsite Operations & Events Coordinator

Chesterton Academy of the Incarnation; Franklin (TN); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

No-cost emergency health plan

Extensive time off including school-re

Growth potential

Job summary

Chesterton Academy of the Incarnation in Franklin, TN is seeking an Operational Assistant to support day-to-day school operations, event coordination, and office upkeep. The role is onsite at St.

Philip Catholic Church, requiring a service-oriented, organized individual with a collaborative spirit and a strong Catholic faith. You will manage calendars, assist with campus scheduling, track attendance, coordinate events, and support HM with onboarding and communications.

Qualifications

• Must be a practicing Catholic and willing to take the Oath of Fidelity to the Magisterium.
• Bachelor's degree preferred.
• Prior experience in an office executive support or operational/administrative role preferred.
• Proficiency or willingness to learn Google Workspace tools and TADS Educate software.
• Prior experience in a classical high school or faith-based institutional setting is valuable but not required.
• First aid training would be valuable but not required.

Responsibilities

• Serve as welcoming first point of contact for visitors and guests.
• Maintain and share a school calendar and assist with campus scheduling logistics.
• Track and input attendance and early release records.
• Maintain school files and coordinate submission of essential faculty and student documents.
• Design and distribute Weekly Update emails to student families.
• Coordinate remote promotion of upcoming events with local schools and churches.
• Oversee logistical planning for school events (open houses, parent-teacher conferences, field trips, testing).
• Assist HM in monitoring campus access and security protocols.
• Assist with employee onboarding and promotional materials design as needed.
• Coordinate mail and package distribution and outgoing shipments.

Skills

Service-oriented

Organized

Detail-oriented

Adaptable

Education

Bachelor's degree preferred

First aid training

Tools

Google Workspace

TADS Educate

WordPress

Job description

Chesterton Academy of the Incarnation in Franklin, TN is seeking an Operational Assistant to support day-to-day school operations, event coordination, and office upkeep. The role is onsite at St.

Philip Catholic Church, requiring a service-oriented, organized individual with a collaborative spirit and a strong Catholic faith. You will manage calendars, assist with campus scheduling, track attendance, coordinate events, and support HM with onboarding and communications.