Onsite Meetings & Events Coordinator – Austin

Abbott Laboratories; Austin (TX); On-site; USD 61,000 - 123,000; Full time

Benefits offered by this job

Free HIP PPO medical coverage

Retirement savings plan with employer*

Tuition reimbursement / FreeU

Diversity and wellbeing programs

Job summary

Abbott Laboratories in Austin, TX seeks a Meetings & Events Coordinator to support corporate meetings, conferences, and trainings in the Cardiac Rhythm Management division. This onsite role balances client needs with company objectives and requires collaboration with multiple teams and vendors.

You will manage end-to-end event logistics, communications, and vendor relationships while ensuring high-quality attendee experiences. Some travel and strict adherence to compliance are expected.

Qualifications

• Bachelor's degree or equivalent combination of education and work experience.
• Minimum of 2 years experience.
• Strong written and verbal communication capabilities required.
• Proven ability to manage multiple projects simultaneously in a deadline-driven environment.
• Proficiency with Microsoft Office Suite and project management platforms such as Monday.com.
• Hands-on experience using event management platforms such as Cvent for registration, attendee management, communications, reporting, and event logistics.

Responsibilities

• Responsible for the successful end-to-end planning and execution of corporate meetings, conferences, training programs, field events, and internal and external business meetings.
• Manage event logistics, including registration, travel coordination, hotel accommodations, ground transportation, audiovisual services, and onsite event execution.
• Develop and oversee attendee communications and event materials, ensuring alignment with program objectives, brand standards, and audience engagement goals.
• Direct onsite event operations, proactively resolving issues and managing stakeholder needs to deliver a high-quality attendee experience.
• Utilize independent judgment to analyze event needs, evaluate alternatives, and recommend solutions regarding venue selection, vendor engagement, program delivery methods, and resource investments.
• Work closely with internal and external stakeholders to ensure alignment of program goals and objectives while also recognizing that these high visibility activities have a direct impact on the company's image in the industry.
• Manage vendor and supplier relationships throughout the event lifecycle, including communications, contract administration, purchase orders, performance monitoring, and fulfillment of deliverables.
• Partner cross-functionally with sales, marketing, training, compliance, finance, and business leaders to develop and execute meeting and event strategies that support organizational goals and enhance participant engagement.
• Independently evaluate, negotiate, and recommend vendor proposals, contract terms, and service agreements, balancing business objectives, budget considerations, risk mitigation and compliance with company policies.
• Serve as a liaison with global stakeholders across Europe, Canada, Latin America, and Asia Pacific, providing guidance and direction to ensure alignment with global meeting strategies, messaging, and business objectives.
• Lead event financial management for programs ranging from $30K to $50K, including budget development, forecasting, expense tracking, reconciliation, and resource allocation recommendations to maximize business impact while ensuring fiscal responsibility.
• Oversee project timelines, milestones, and potential risks, proactively identifying and resolving issues to ensure successful program execution and achievement of business objectives.
• Ensure meetings and events comply with company policies, healthcare industry regulations, and applicable transparency reporting requirements, mitigating risk and maintaining organizational compliance.
• Evaluate program effectiveness through analysis of event outcomes, attendee feedback, and key performance metrics, developing strategic recommendations to enhance future programs and support business objectives.

Skills

Communication

Project management

Event planning

Vendor coordination

Travel coordination

Microsoft Office

Cvent

Monday.com

Attention to detail

Multitasking

Education

Bachelor's degree or equivalent

Tools

Cvent

Monday.com

Microsoft Office

Job description

Abbott Laboratories in Austin, TX seeks a Meetings & Events Coordinator to support corporate meetings, conferences, and trainings in the Cardiac Rhythm Management division. This onsite role balances client needs with company objectives and requires collaboration with multiple teams and vendors.

You will manage end-to-end event logistics, communications, and vendor relationships while ensuring high-quality attendee experiences. Some travel and strict adherence to compliance are expected.