Onsite Laboratory Operations & Compliance Administrator

Kids for the Future; Frederick (MD); On-site; USD 66,125,000 - 77,146,000; Full time

Job summary

IntelliSource in Frederick, MD is seeking a Laboratory Administrative Assistant to support daily lab operations, maintain documentation, and safeguard data integrity. You will coordinate scheduling, track inventory, and liaise with vendors and internal teams to keep ISO/17025, CLIA, CAP, and GMP requirements aligned.

The ideal candidate holds an associate or bachelor’s in a related field, 3–5 years of lab admin experience, and familiarity with laboratory information systems (LIMS).

Qualifications

• Associate or Bachelor’s degree in a related field.
• 3–5 years of experience in laboratory administration or related environment.
• Experience with laboratory information systems (LIMS) preferred and regulated environments a plus.

Responsibilities

• Coordinate daily laboratory administrative operations to ensure efficient workflow.
• Develop, maintain, and organize laboratory documentation, procedures, policies, and records.
• Manage scheduling, inventory tracking, purchasing requests, and vendor communications.
• Maintain laboratory files and ensure proper document control practices.
• Support onboarding and training administration for laboratory personnel.
• Support compliance with regulatory/accreditation standards (ISO 17025, ISO 15189, CLIA, CAP, GMP, GLP, OSHA).
• Coordinate internal audits, inspections, and corrective action activities.
• Maintain equipment inventories and asset tracking systems.
• Schedule preventive maintenance, calibration, validation, and certification activities.
• Coordinate equipment repairs and service calls with vendors.
• Coordinate laboratory safety inspections and corrective actions.

Skills

Laboratory operations

Regulatory compliance

Documentation management

Customer service

Communication

LIMS knowledge

Education

Associate or Bachelor's degree in Laboratory Science or related field

Tools

LIMS

Job description

IntelliSource in Frederick, MD is seeking a Laboratory Administrative Assistant to support daily lab operations, maintain documentation, and safeguard data integrity. You will coordinate scheduling, track inventory, and liaise with vendors and internal teams to keep ISO/17025, CLIA, CAP, and GMP requirements aligned.

The ideal candidate holds an associate or bachelor’s in a related field, 3–5 years of lab admin experience, and familiarity with laboratory information systems (LIMS).