Onsite Administrative Specialist — Healthcare Security

Blackstone Consulting Inc.; San Diego (CA); On-site; USD 52,000 - 56,000; Full time

Job summary

Blackstone Consulting, Inc. is seeking an Administrative Specialist for an onsite role in Walnut Creek, CA. The position focuses on data entry, payroll, billing, and general administrative support within a healthcare security division.

Ideal candidates will have strong MS Office skills, excellent communication, and a proven ability to manage time and confidential information. The role requires a California Guard Card and prior admin experience.

Qualifications

• High School Diploma or GED.
• 1 year of customer service experience.
• Minimum 2 years of administrative assistant/specialist/clerical experience.
• Data entry, payroll and billing experience.
• Microsoft Office Suite proficiency (Word, Excel, Outlook, PowerPoint).
• California BSIS Guard Card.
• Excellent organizational and time-management skills.
• Strong verbal and written communication with attention to detail.

Responsibilities

• Provide courteous, professional interaction with clients and staff.
• Handle office admin tasks: correspondence, reports, mail, meetings, reception.
• Input scheduling and payroll data; reconcile payroll entries and invoices.
• Verify employee hours to contract requirements.
• Process incident reports, compliance paperwork, and requests.
• Maintain Lost and Found log; ensure policy-compliant removals.
• Read and interpret police reports, laws, and procedures.
• Adhere to company policies and local regulations; support security operations.
• May fulfill responsibilities of Healthcare Security Officer as needed, including access control and incident reporting.
• Respond to emergencies and assist in disaster incidents.

Skills

Data entry

Payroll processing

Billing

Time management

Verbal communication

Written communication

Education

High School Diploma/GED

California BSIS Guard Card

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Blackstone Consulting, Inc. is seeking an Administrative Specialist for an onsite role in Walnut Creek, CA. The position focuses on data entry, payroll, billing, and general administrative support within a healthcare security division.

Ideal candidates will have strong MS Office skills, excellent communication, and a proven ability to manage time and confidential information. The role requires a California Guard Card and prior admin experience.