Onsite Accounts Payable Voucher Auditor — Secret Clearance

Ifas Llc; Charleston (SC); On-site; USD 49,000 - 62,000; Full time

Job summary

U.S. Department of State in Charleston, SC is seeking an Accounts Payable Voucher Examiner to audit domestic relocation travel and allowance claims and process vouchers for payment.

The role requires careful review of documentation, adherence to procedures, and accurate data entry into financial systems. The position offers exposure to government financial operations, the potential for security clearance, and opportunities to support the Office of Employee Claims within CGFS in a cleared federal

Qualifications

• High school diploma or equivalent; some college preferred.
• Strong organizational, written, and verbal communication skills.
• Ability to understand, follow, and consistently apply detailed procedures and instructions.
• Proficiency with Microsoft Office applications, including Outlook, Teams, Word, and Excel.
• Ability to review detailed information and identify inconsistencies or missing documentation.
• Ability to manage multiple assignments and meet established deadlines.
• Ability to communicate professionally with internal and external stakeholders.
• Ability to work independently while recognizing when additional guidance or escalation is required.
• Must qualify to receive a Secret Security Clearance
• Associate degree or two or more years of relevant experience in accounts payable, invoice processing, voucher examination, financial transactions, accounting operations, auditing, or a comparable financial-processing environment.

Responsibilities

• Learn and apply the procedures and regulations required to examine and process claims, vouchers, and related documents; keeping in mind applicable schedules, procurement instructions and procedures, travel regulations, commercial practices, trade customs and terminology, general terms and provisions of standardized forms of Government contracts, foreign currency, weight conversions tables, etc.
• Perform work consisting of the examination for accuracy, adequacy of documentation, compliance with regulations, and justification of vouchers, invoices, claims, and other requests for payment for goods/services provided to or by the Government.
• Reconcile, analyze and contact submitting unit if discrepancy is found or if the package is incomplete.
• Provides customer support and guidance via e-mail, telephone, and Teams.
• Maintain compliance with financial policy requirements built into the accounting system.
• Examine vouchers to verify requests made against the record of what was authorized.
• Compare requests and statements against various authorizing documents, with receipt, delivery, inspection, or acceptance certificates, or with other available papers and records.
• Compare the performance required by the transaction authorized with the actual performance reported to detect any possible omission of performance.
• Analyze payments under indefinite quantity contracts (IQC), purchase orders, fixed fee, Cost Reimbursable contracts.
• Enter voucher payment data into our financial and accounting systems (GFMS and RFMS).
• Perform administrative tasks such as securing missing facts, forms, receipts, or signatures and perform administrative tasks such as filing, coding, or determining format.
• Verify mathematical computations and adjustments, and in transcribing facts and figures on a variety of supporting documents and forms.
• Recommend, develop, present, and implement cost-effective solutions to the Department’s requirements.
• Responsible for establishing and maintaining relationship with DoS bureaus, posts, and vendor points of contact, to facilitate tracking, monitoring, and reconciliation of vendor payments.
• Learn, support, and demonstrate an understanding of ISO 9001 objectives.

Skills

Organizational skills

Written communication

Verbal communication

Detail oriented

Time management

Independent work

Professional correspondence

Security clearance suitability

PII handling

Education

Associate degree or 2+ years experience in AP/related field

Tools

Microsoft Office

Excel

Word

Outlook

Teams

Access

ServiceNow

Job description

U.S. Department of State in Charleston, SC is seeking an Accounts Payable Voucher Examiner to audit domestic relocation travel and allowance claims and process vouchers for payment.

The role requires careful review of documentation, adherence to procedures, and accurate data entry into financial systems. The position offers exposure to government financial operations, the potential for security clearance, and opportunities to support the Office of Employee Claims within CGFS in a cleared federal