Online Virtual Scheduling Assistant

Medium; Remote; USD 40,000 - 65,000; Full time

Job summary

A travel planning company is seeking an Online Virtual Scheduling Assistant to support travel advisors. This remote position involves managing calendars, scheduling consultations, and communication with clients. Applicants should be detail-oriented with excellent time management skills. Prior experience in scheduling or customer service is beneficial. The role offers a flexible work schedule and growth opportunities in travel planning, all while providing potential travel benefits after training.

Benefits

Remote, flexible work schedule

Training and ongoing support

Income-earning potential through performance-based incentives

Access to travel industry benefits and discounts

Qualifications

• Reliable and detail-oriented with strong time management skills.
• Excellent written and verbal communication abilities.
• Experience in scheduling, administration, or customer service is a plus.

Responsibilities

• Coordinate and manage calendars for travel advisors.
• Schedule client consultations and supplier meetings.
• Send reminders and follow-ups for scheduled appointments.

Skills

Time management

Organization

Written communication

Verbal communication

Multitasking

Tools

Google Calendar

Scheduling tools

Email platforms

Job description

Job Title

Online Virtual Scheduling Assistant – Remote

Company

Destination Knot

About Us

Destination Knot is a dynamic travel company committed to delivering seamless and personalized travel planning experiences. We specialize in luxury vacations, destination weddings, honeymoons, cruises, and family getaways. Our team thrives on organization, service, and a shared love of travel.

Job Description

We are looking for a reliable and detail-oriented Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role is perfect for someone who excels in time management, calendar coordination, and client communication. You will play a key role in ensuring appointments, consultations, and travel timelines are smoothly managed.

Key Responsibilities

• Coordinate and manage calendars for multiple travel advisors
• Schedule client consultations and supplier meetings
• Send reminders and follow-ups for scheduled appointments
• Track and organize important deadlines and travel milestones
• Support trip timeline management (e.g., payment schedules, document delivery dates)
• Communicate professionally with clients and team members

Qualifications

• Strong time management and organization skills
• Excellent written and verbal communication
• Comfortable using Google Calendar, scheduling tools, and email platforms
• Ability to multitask and work independently in a remote setting
• Prior experience in scheduling, admin, or customer service is a plus
• Enthusiasm for travel is a bonus but not required

What We Offer

• Remote, flexible work schedule ideal for work-life balance
• Training and ongoing support from a collaborative team
• Income-earning potential through administrative project support and performance-based incentives
• Growth pathways into roles in travel planning or operations
• Access to travel industry benefits and discounts following completion of training

How to Apply

If you love staying organized, enjoy helping others succeed, and want a flexible remote role in a growing travel company, we’d love to hear from you. Apply today and join the Destination Knot team!

Salary

$40,000 - $65,000 a year