Oncology Staffing & Scheduling Specialist

OneOncology, LLC; Town of Clifton Park (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

OneOncology, LLC is seeking a dedicated Staffing & Administrative Coordinator to support APP leadership across Capital Region locations.

You will develop and manage schedules, coordinate onboarding and credentialing, maintain records, and produce KPI reports while collaborating with physicians, nurses, HR, and finance.

This role offers a dynamic environment at the forefront of cancer care, with opportunities for growth, education, and involvement in operational initiatives.

Responsibilities

• Develop, maintain, and manage APP schedules across all practice locations.
• Coordinate daily, weekly, monthly, and annual staffing assignments to ensure appropriate clinical coverage.
• Manage PTO, CME, holiday, and leave requests while maintaining operational needs.
• Identify scheduling conflicts and proactively resolve coverage gaps.
• Coordinate coverage for sick calls, emergencies, and unexpected absences.
• Manage infusion, clinic, hospital rounding, urgent care, and specialty clinic coverage schedules as applicable.
• Monitor staffing trends and identify opportunities for schedule optimization.
• Maintain accurate scheduling records and staffing databases.
• Provide regular staffing reports to APP and operational leadership.
• Communicate schedule changes promptly to APPs, physicians, managers, and site leadership.
• Coordinate onboarding activities for new APPs, including orientation schedules, EMR training, access requests, equipment procurement, and departmental introductions.
• Assist with credentialing, privileging, licensure renewals, DEA renewals, and certification tracking.
• Maintain APP rosters, committee assignments, call schedules, and organizational records.
• Track mandatory education, competencies, compliance requirements, and annual attestations.
• Assist with collection and reporting of productivity, quality, access, and workforce metrics.
• Support recruitment activities, interview coordination, and candidate scheduling.
• Assist with APP engagement initiatives and recognition programs.
• Coordinate tracking and reporting activities related to the Healthcare Reform Act (HCRA) provider pool and reimbursement programs as applicable.
• Maintain records of APP employment status, service locations, provider eligibility, and required HCRA documentation.
• Partner with Finance, Revenue Cycle, Credentialing, and Human Resources departments to ensure accurate provider information for HCRA reporting.
• Monitor provider onboarding and termination processes to ensure timely updates impacting HCRA eligibility and reimbursement.
• Assist with gathering documentation and responding to HCRA-related audits, requests, and reporting requirements.
• Maintain provider workforce databases supporting state and regulatory reporting initiatives.
• Track APP provider enrollment and participation requirements associated with payer, governmental, and funding programs.
• Prepare routine HCRA-related reports and dashboards for leadership review.
• Ensure accuracy of provider demographic, employment, and practice-location information utilized in HCRA submissions.
• Maintain APP workforce databases and reporting systems.
• Generate monthly provider staffing, productivity, access, onboarding, turnover, and vacancy reports.
• Assist with workforce planning analysis and staffing projections.
• Support APP leadership with dashboard preparation and KPI reporting.
• Analyze scheduling utilization and identify opportunities for improved efficiency.
• Maintain historical staffing and operational records.
• Serve as liaison between APP leadership, APP staff, physicians, nursing, operations, human resources, credentialing, finance, and scheduling teams.
• Support dissemination of organizational communications and operational updates.
• Coordinate follow-up on departmental initiatives and projects.
• Maintain confidentiality of personnel, compensation, performance, and operational information.
• Foster collaborative working relationships across departments.

Job description

OneOncology, LLC is seeking a dedicated Staffing & Administrative Coordinator to support APP leadership across Capital Region locations.

You will develop and manage schedules, coordinate onboarding and credentialing, maintain records, and produce KPI reports while collaborating with physicians, nurses, HR, and finance.

This role offers a dynamic environment at the forefront of cancer care, with opportunities for growth, education, and involvement in operational initiatives.