Oncology Data Specialist

Omega Healthcare Solutions; Oregon; Hybrid; USD 75,000 - 110,000; Full time

Benefits offered by this job

Health benefits

401(k) plan with employer match

Paid time off and holidays

Job summary

Omega Healthcare Solutions is seeking an Oncology Data Specialist to perform cancer registry abstraction from EMRs, ensure compliance with state and national reporting standards, and support data quality across multiple systems.

The role requires at least three years of oncology data abstraction experience, a valid ODS-C certification, and proficiency with Epic and OncoLog. Remote work is available with standard professional hours.

Qualifications

• Minimum of three years of oncology data abstracting experience and recent abstraction
• Oncology Data Specialist-Certified (ODS-C), RHIA/RHIT preferred as applicable

Responsibilities

• Extract and enter detailed oncology data from EMRs into registry software with high accuracy.
• Ensure all submissions comply with state, national, and client-specific reporting regulations.
• Perform case finding and verify completeness of patient records.
• Conduct follow-up on pending data elements and resolve discrepancies.
• Collaborate with clinicians and staff to obtain missing data.

Skills

Oncology data knowledge

Data abstraction

Analytical skills

HIPAA compliance

Time management

Education

Oncology Data Specialist-Certified (ODS-C)

RHIA or RHIT preferred

Tools

Epic EMR

OncoLog

Job description

Essential Job Functions

• Perform daily abstraction of cancer cases into the cancer registry database.
• Responsible for running and resolving EDIT's prior to submission of cases to the State Central Registry and NCDB.
• Utilize CoC and State Cancer Registry data standards and coding instructions to determine all reportable cases.
• Abstract cases completely, whenever possible. In cases where complete treatment data is not available, request this information from the managing physician.
• Abstract cases within six months from first date of first contact.
• Maintain a log to document the abstraction of all records as well as non-reportable cases
• Submit cases to the State Central Registry, if requested.
• Process case finding, follow-up and other registry duties.
• Maintain the suspense system, if required.
• Enter follow up and/or update information on patients who have been re-admitted to the hospital following the completion of an abstract.
• Perform duties in compliance with Company's policies and procedures, including but not limited to those related to HIPAA and compliance.
• Maintains a knowledge base of ICD-O, AJCC Cancer Staging Manual, Hematopoietic and Lymphoid Database and Manual, SEER Coding and Staging Manual, Collaborative Staging, SEER Multiple Primaries and Histology's, SEER Rx Database and Facility Oncology Data Standards

Key Success Indicators/Attributes

• Knowledge of cancer and its management, medical terminology, anatomy and physiology, biostatistics and epidemiology, cancer data abstracting, database record management, cancer program management, and cancer registry procedures.
• Ability to prioritize and multi-task in a fast-paced, changing environment.
• Demonstrate ability to self-motivate, set goals, and meet deadlines.
• Maintain courteous and professional working relationships with employees at all levels of the organization.
• Demonstrate excellent analytical, critical thinking and problem-solving skills.
• Attention to detail, time management and excellent communication in written and spoken word.
• Adherence with both client and Omega specific quality and productivity standards, and detail specific data abstraction.
• Skill in operating a personal computer and utilizing a variety of software applications.
• Knowledge of Joint Commission, abstracting compliance and HIPAA-HITECH standards affecting medical records and the impact on reimbursement and accreditation.

Supervisory ResponsibilityNoWork Environment

This job operates in a remote home office environment. This role routinely uses standard office equipment such as computers and phones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and talk or hear. The employee must occasionally lift or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 8:00 a.m. to 5 p.m. This position occasionally requires long hours and weekend work.

Travel

TravelTravel may be required dependent on the client's needs.

Required Education and Experience

A minimum of three years of oncology data abstracting experience and have abstracted within the past year.

Preferred Education and Experience

N/A

Additional Eligibility Qualifications

• Oncology Data Specialist-Certified (ODS-C), required
• Registered Health Information Administrator (RHIA) Registered Health Information Technologist (RHIT), preferred

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Employee may perform other duties as assigned.

Responsibilities

• Extract and enter detailed oncology data from EMRs into the registry software with high accuracy.
• Ensure all submissions comply with state, national, and client‑specific reporting regulations.
• Perform case finding and verify completeness of patient records.
• Conduct follow‑up on pending data elements and resolve discrepancies.
• Participate in cancer conferences, tumor boards, and multidisciplinary meetings to gather required information.
• Generate and distribute regular data quality and compliance reports.
• Audit registry entries for accuracy and completeness on an ongoing basis.
• Collaborate with clinicians, nurses, and administrative staff to obtain missing data.
• Maintain confidentiality and adhere to HIPAA and other privacy standards.
• Provide training and support to team members on registry processes and software usage.

Qualifications

Seasoned Oncology Data Specialist with 2 years with ODS Credentials and 3 years of most current SEER abstracting experience (nothing less than that). This client also requires a 90% abstract quality score. Productivity for this project is set at 1 abstract in 1 hour and 40 minutes after 4-6 weeks of ramp up. OncoLog and Epic experience is required.

Founded in 2003, Omega Healthcare Management Services® (Omega Healthcare) empowers healthcare to thrive via intelligent solutions that optimize revenue cycle operations, administrative workflows, care coordination, and clinical research on a global scale. The company works with providers, payers, life science companies, medical device manufacturers, health technology firms, researchers, and industry partners to amplify teams with robust technology, specialty expertise, and operational support. Omega Healthcare serves more than 350 healthcare organizations with 35,000 skilled workers in the United States, India, Colombia, and the Philippines. For more information, visit

• We offer a comprehensive benefits package that may include health, dental, and vision coverage, voluntary insurance options, a 401(k) plan with employer match, professional development opportunities, paid time off, and holiday pay.
• Eligible employees may also have the opportunity to participate in bonus programs, commissions, or other variable incentive plans.
• Benefits and incentive eligibility may vary based on position, location, and tenure.

AAP/EEO Statement

Omega Healthcare is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, protected veteran status, and genetic information, or any other basis protected by applicable law. Omega Healthcare also prohibits harassment of applicants or employees based on any of these protected categories.

Omega Healthcare makes reasonable accommodations when needed for applicants and candidates with disabilities or religious observances. If reasonable accommodation is needed to participate in the job application, interview, or any other part of the hiring process, please contact Human Resources at .