Onboarding Talent Specialist

Taleo; Philadelphia (Philadelphia County); On-site; USD 59,000 - 80,000; Full time

Job summary

The School District of Philadelphia seeks an Onboarding Talent Specialist to manage onboarding sessions, ensure accurate hiring documentation, and maintain employee records in line with district policies. The role partners with many employees from onboarding through service, supporting name changes, payroll issues, and site assignments.

Ideal candidates hold a Bachelor's degree and have 2+ years in HR, recruitment, or admissions, with strong organizational skills and proficiency in Microsoft

Qualifications

• Bachelor’s degree required.
• Two years of full-time HR, recruitment, and/or admissions/selection experience or equivalent.
• Knowledge of HR policies and onboarding methods.
• Strong organizational and data-entry skills with attention to detail.

Responsibilities

• Coordinate onboarding sessions for staff and ensure documentation is complete.
• Maintain employee records and HRIS data; process offers for new/reclassified positions.
• Communicate with candidates at various stages and provide next steps.
• Serve as primary contact for employee transactions and auditing requests.
• Provide HR support for name changes, payroll issues, site changes and resignations.

Skills

HR policies knowledge

onboarding large groups

organizational & project management

data entry

effective written and verbal comms

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Onboarding Talent Specialist - (50032638)Description Title: Onboarding Talent SpecialistDepartment: Office of TalentReports To: Director, Talent Support ServicesUnion: Non-UnionSalary: $59,112 - $79,603The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?Job SummaryFacilitates onboarding sessions for all staff members and ensures that all necessary documentation is accurate and in place for hiring. Works to maintain the integrity of the processes and that the processes are efficient and seamless for all employees, including those employees transitioning into new roles and classifications. Works directly with many employees from the time they onboard to the end of their service with the School District of Philadelphia. Maintains all employee records in accordance with District policies and procedures.Essential Functions· Communicates with candidates at various stages of the process and provides next steps; e-mails all hires after offer letters are signed and submitted and provides the welcome to the School District of Philadelphia communication; follows up with all new hires regarding onboarding status on a weekly basis.· Manages all aspects of onboarding sessions including sign up, facilitation and process management to ensure that new hires are cleared to work in a reasonable timeframe.· Completes all HRIS entry for all classifications of employees including new hires, reclassified employees and those employees receiving salary changes or status changes; processes offer letters for new and reclassified positions.· Maintains an up-to-date and accurate database for employee information and serves as the primary point of contact for all employee transactions.· Manages all employee records and batches records completely and in a timely manner; reviews records and provides the necessary information for auditing requests.· Provides human resources support for all employees for name changes, resignations, FMLA, payroll issues, site selection, special assignments and other issues.· Builds positive and productive relationships with all employees.· Implements and manages the exit survey process.· Processes job requisitions for Central Office positions.QualificationsMinimum Requirements· Bachelor’s degree from an accredited college or university.· Two years of full-time, paid, professional experience in human resources, recruitment, and/or admissions/selection. OR· Any equivalent combination of education, experience, and training determined to be acceptable by the Office of Talent.NOTE: An applicant who does not meet the minimum education or work experience requirements listed above may be considered if, at the sole discretion of the Talent Office, they have a unique combination of education and work experiences that indicates potential for success in this role.Knowledge, Skills and Abilities· Demonstrated knowledge of:o human resources policies and procedures.o the current methods, processes and techniques used to onboard large groups of employees.· Demonstrated skill in:o superior organizational & project management skills with exceptional attention to detail, particularly with data entry.· Demonstrated ability to:o exhibit high level of integrity and personal responsibility for ensuring that problems are solved and hiring needs are met at any given point in time.o exhibit purposeful urgency when faced with pressing human resources needs.o anticipate and proactively respond to challenges.o effectively manage & prioritize a high volume of work, from a multitude of work streams, in a fast-paced environment.o illustrate exceptional strategic & problem-solving skills and judgment.o possess an unwavering commitment to equity.o manage systems, processes, and databases to ensure efficient operations.o use and be proficient with Microsoft Office Suite, especially Outlook, PowerPoint, Excel, and Word.o communicate efficiently and effectively, both orally and in writing.o establish and maintain effective and productive working relationships.DisclaimerThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.NondiscriminationThe School District of Philadelphia provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 348 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.Primary Location: Talent Operations (940F)Job: Central OfficeOrganization: The School District of Philadelphia RegularEmployee Status: Non-ManagementJob Posting: Oct 2, 2026, 1:51:57 PMUnion Affiliation: Not represented by a unionOvertime Status: ExemptUnposting Date: Nov 1, 2026, 9:59:00 PM