Onboarding Specialist

PrimeFlight Aviation Services; Sugar Land (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

PrimeFlight Aviation Services is seeking an Onboarding Specialist to coordinate the new hire process, including background checks, drug testing, and I-9 verification, ensuring compliance and accurate records. This role supports a fast-paced aviation environment with strong attention to detail and customer service focus.

You will work with recruiters and hiring managers to ensure a smooth onboarding experience for new employees, addressing delays and maintaining documentation in UKG and MS Office

Qualifications

• Minimum 2+ years in HR, recruitment coordination, or onboarding.
• Aviation or regulated industries experience preferred.
• Must be 18+ and eligible to work in the United States.
• Strong English communication skills (reading, writing, speaking).
• Regulatory knowledge: TSA/FAA background check requirements and E-Verify is a plus.
• Proficient in UKG and Microsoft Office Suite.

Responsibilities

• Initiate and monitor background checks, schedule drug tests, and complete I-9 verification for all new hires.
• Maintain accurate employee records to ensure regulatory compliance.
• Serve as primary point of contact for new hires during onboarding.
• Track onboarding progress and address delays to ensure timely completion.
• Collaborate with recruiters, hiring managers, and internal teams for smooth transitions.
• Perform any other tasks as assigned by management.

Skills

HR coordination

Onboarding experience

English communication

Attention to detail

UKG

Microsoft Office

Excel

Word

Outlook

Tools

UKG

Microsoft Office

Excel

Word

Outlook

Job description

The Onboarding Specialist is responsible for coordinating all aspects of the new hire process to ensure a seamless and compliant onboarding experience. This role involves managing background checks, drug testing, and I-9 verification while maintaining accurate records and supporting a fast-paced operational environment. Strong attention to detail, organizational skills, and customer service orientation are essential for success in this position.

RESPONSIBILITIES

• New Hire Processing: Initiate and monitor background checks, schedule drug tests, and complete I-9 verification for all new hires.
• Compliance & Documentation: Maintain accurate digital and physical employee records to ensure compliance with company policies and regulatory requirements.
• Candidate Support: Serve as the primary point of contact for new hires during the onboarding process, providing clear communication and guidance.
• Workflow Management: Track onboarding progress and proactively address delays to ensure timely completion of all steps.
• Collaboration: Work closely with recruiters, hiring managers, and other internal teams to facilitate a smooth transition for new employees.
• Additional Duties: Perform any other tasks as assigned by management.

QUALIFICATIONS

• Must be 18 years of age or older.
• Eligible to work in the United States.
• Strong communication skills in English (reading, writing, speaking).
• Experience: Minimum 2 plus years in HR, recruitment coordination, or onboarding; experience in aviation or regulated industries preferred.
• Regulatory Knowledge: Familiarity with TSA/FAA background check requirements and E-Verify protocols is a plus.
• Attention to Detail: Ability to maintain accuracy in documentation and compliance processes.
• Technical Skills: Proficiency in UKG and Microsoft Office Suite (Excel, Word, Outlook).

To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to

PHYSICAL ACTIVITY/WORKING CONDITIONS MAY INCLUDE:

• Ability to lift up to 25 pounds
• Position is generally sedentary, sitting for long periods of time
• Be able to hear and respond to the spoken voice and to audible alarms
• Tasks may involve repetitive motions of the arms, wrists, hands and/or fingers
• Specific vision abilities required for this job include: Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point); depth perception (three-dimensional vision, ability to judge distances and spatial relationships); ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

The pay rate listed on this post is what the company reasonably expects to pay for this position. However, individual compensation may vary based on factors including qualifications, skills, competencies, education, and experience.

PrimeFlight Aviation Services, Inc. is proud to be an equal-opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Service, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.

SMS/Text Communications

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Education

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Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.