Onboarding Specialist

Allied Universal; Salem (NH); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan enrollment

Eight paid holidays; sick & personal,

Vacation accrual

Job summary

Allied Universal is seeking an Onboarding Specialist (OBS) to lead New Employee Orientation at our Salem, MA and Portland, ME offices. The role focuses on coordinating materials, verifying documents, and processing onboarding tasks in the ATS and HRIS systems.

You will work Mon-Fri, 9am-5pm, in-office, ensuring a smooth security professional onboarding experience and accurate data entry for new hires. Prior admin experience and MS Office proficiency are essential.

Qualifications

• High School diploma or equivalent required; college degree preferred.
• Experience supporting administrative tasks in a professional environment.
• Proficient in Microsoft Office and office management tools.
• Ability to manage multiple tasks in a fast-paced setting.
• Familiarity with ATS systems (iCIMS) and HRIS (WinTeam) is a plus.

Responsibilities

• Prepare for New Employee Orientation and ensure all materials are ready.
• Proctor NEO, verify Form I-9, and administer drug tests.
• Initiate onboarding documents in ATS (iCIMS).
• Complete employer sections of Form I-9 and update iForms in iCIMS.
• Enter hires into WinTeam and update compliance codes and direct deposit.
• Ensure orientation completes with 3 lessons and final exam.

Skills

MS Office proficiency

Administrative support

Attention to detail

Effective communication

Multi-tasking

Education

High School diploma or equivalent

Bachelor's degree in business / HR or related field

Tools

iCIMS

WinTeam

DOMO

Job description

Company Overview

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Onboarding Specialist (OBS)

Allied Universal® is hiring a Onboarding Specialist (OBS). The Onboarding Specialist will be the primary proctor of the New Employee Orientation (NEO), the first introduction to the new hire at Allied Universal. The role is designed to set the tone for the security professional experience. It is also the first phase of the Security Professional Onboarding and Development program.

Position Details

• Position Is: Full Time
• Workdays: Monday through Friday
• Work Shift: 9am - 5pm
• Pay Rate:
• Position is divided between our Salem, MA and Portland, ME branches
  • Onboarding specialist would be required to be in office, Monday, Tuesday, Thursday and Fridays at our Salem, MA branch
  • OBS would be required to operate out of the Portland, ME office on Wednesdays

Responsibilities

• Prepare for New Employee Orientation (NEO) daily; ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation
• Proctor NEO; review welcome kit, verify Form I-9 documents, administer drug tests
• Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS)
• Complete employer section of Form I-9 documents
• Update iCIMS – ensure all required iForms are complete
• Advance new hire in WinTeam (WT)
  • Update required fields in WT
  • Enter compliance codes
  • Enter direct deposit
• Ensure orientation is completed by new hire (3 lessons and final exam)
• Enter rehires into WT; update employee information in WT

Qualifications

• High School diploma or equivalent
• Prior work experience in a professional administrative environment
• Able to focus and multi-task in a busy environment
• Ability to successfully handle stressful situations in a calm and professional manner
• Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
• Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
• Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Preferred Qualifications

• College degree in business, human resources, or related field of study
• Human resources and/or recruiting experience
• Experience using iCIMS or other Applicant Tracking System
• Experience using WinTeam or other Human Resources Information System
• Experience using DOMO or other business intelligence tool

Benefits

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company’s 401(k) plan, subject to eligibility requirements
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.