Onboarding Specialist

Allied Universal; Pittsburgh (Allegheny County); On-site; USD 51,743,000 - 57,480,000; Full time

Benefits offered by this job

Medical, dental, vision, basic life,AD

401(k) plan

Paid holidays, sick days, and personal

Vacation accrual

Job summary

Allied Universal is hiring an Onboarding Specialist who will proctor the New Employee Orientation (NEO) and set the tone for the security professional experience as the first phase of the onboarding program.

The role includes preparing for NEO, reviewing Form I-9 documents, administering drug tests, updating iCIMS and WinTeam, and ensuring completion of the orientation and final exam for each new hire.

Qualifications

• High School diploma or equivalent.
• Professional administrative environment experience.
• Ability to multi-task in a busy environment.
• Handle stressful situations calmly and professionally.
• Strong Microsoft Office proficiency.
• Initiative and deadline management.

Responsibilities

• Prepare for New Employee Orientation (NEO) daily with required tools.
• Proctor NEO, review welcome kit, verify Form I-9 documents and administer drug tests.
• Initiate onboarding documents via ATS (e.g., iCIMS).
• Complete employer section of Form I-9 documents.
• Update iCIMS and ensure required iForms are complete.
• Advance new hires in WinTeam and update fields, compliance codes, and direct deposit.
• Ensure orientation is completed (3 lessons and final exam).
• Enter rehires into WinTeam and update employee information.

Skills

Microsoft Office

Multi-tasking

Stress management

Management skills

Coordination

Education

High School diploma or equivalent

College degree in business, human resources, or related field

Tools

iCIMS

WinTeam

DOMO

Job description

Overview

Company Overview:

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Job Description

Allied Universal® is hiring a Onboarding Specialist. The Onboarding Specialist will be the primary proctor of the New Employee Orientation (NEO), the first introduction to the new hire at Allied Universal. The role is designed to set the tone for the security professional experience. It is also the first phase of the Security Professional Onboarding and Development program.

Pay Range: $18.06 - $20.06 / year

RESPONSIBILITIES:

• Prepare for New Employee Orientation (NEO) daily; ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation
• Proctor NEO; review welcome kit, verify Form I-9 documents, administer drug tests
• Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS)
• Complete employer section of Form I-9 documents
• Update iCIMS – ensure all required iForms are complete
• Advance new hire in WinTeam (WT)
  • Update required fields in WT
  • Enter compliance codes
  • Enter direct deposit
• Ensure orientation is completed by new hire (3 lessons and final exam)
• Enter rehires into WT; update employee information in WT

QUALIFICATIONS:

• High School diploma or equivalent
• Prior work experience in a professional administrative environment
• Able to focus and multi-task in a busy environment
• Ability to successfully handle stressful situations in a calm and professional manner
• Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
• Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
• Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

PREFERRED QUALIFICATIONS:

• College degree in business, human resources, or related field of study
• Human resources and/or recruiting experience
• Experience using iCIMS or other Applicant Tracking System
• Experience using WinTeam or other Human Resources Information System
• Experience using DOMO or other business intelligence tool

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company’s 401(k) plan
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Closing

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.