Onboarding Specialist

Chimes; Maryland; Hybrid; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Tuition Reimbursement options

Flexible Spending Accounts (Health, D&

Life Insurance

Disability Insurance

Paid Time Off

403(b) with Employer Match

Employee Recognition Programs

Employee Referral Bonus opportunities

Discounts through Tickets at Work

Discounts on Verizon mobile service

Job summary

Chimes is seeking an HR Onboarding Specialist to lead end-to-end pre-hire and onboarding activities for new hires in our Maryland operations. You will coordinate background checks, drug screens, orientation scheduling, and IT/facilities access, while ensuring compliance and a positive candidate experience.

You will collaborate with hiring managers and use UKG/UltiPro or similar HRIS to track progress, update materials, and support additional HR initiatives in a collaborative, not-for-profit

Qualifications

• 1–3 years in HR onboarding, or related roles.
• Strong organizational skills with multitasking ability.
• Excellent verbal and written communication.
• Proficiency with HRIS/onboarding software (UKG/UltiPro ideal).
• Professional and confidential demeanor.
• Collaboration with cross-functional teams.

Responsibilities

• Oversee end-to-end pre-hire and onboarding for all new hires.
• Coordinate background checks, drug screens, TB tests, and other verifications.
• Send onboarding links and schedule New Employee Orientation.
• Coordinate IT and facilities access for new hires.
• Serve as primary contact for new hires and questions.
• Collaborate with hiring managers to integrate new employees.
• Maintain onboarding materials and resources; track progress.

Skills

HRIS experience

Onboarding

Communication skills

Confidentiality

Cross-functional teamwork

Education

Bachelor's in Business Administration or HR

High School Diploma or GED

Tools

UKG/UltiPro

Job description

Join Chimes – and go further to help others go far! Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.

Our vast array of services— educational, employment, vocational, residential, habilitative and behavioral health — are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve — those who receive and those who reap the benefits of our innovative, responsive solutions.

Hourly Pay Rate: $25.00 - $27.00 (commensurate with experience)

Work Schedule: Monday through Thursday in the office; Fridays work remotely

Key Responsibilities:

• Oversee and manage the end-to-end pre-hire and onboarding processes for all prospective new hires.
• Work with the prospective new hire to secure successful pre-hire documents/results, including: background checks, drug screens, driving record reviews, fingerprinting, TB testing, physicals, and any required state/federal registry checks.
• Send prospective new hires online links to initiate all onboarding documentation needed prior to start.
• Schedule cleared new hires to attend New Employee Orientation.
• Coordinate with IT and Facilities to secure access and office/cube selection for new hires.
• Serve as the primary point of contact for new hires, addressing any questions or concerns.
• Collaborate with hiring managers to ensure smooth integration of new employees into their teams.
• Maintain and update onboarding materials, checklists, and resources.
• Track onboarding progress and collect feedback to continuously improve the process.
• Ensure compliance with company policies and legal requirements during the onboarding process.
• Provide documentation to defend company against audit or citation by state/local authorities.
• Assist with additional HR projects and initiatives as needed.

REQUIREMENTS:

EDUCATION:

High School Diploma or GED/Equivalent required. A Bachelor's Degree in Business Administration, Human Resources, or similar discipline is preferred.

EXPERIENCE

• 1-3 years of experience in Human Resources, new hire onboarding, or employee relations experience roles.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Excellent verbal and written communication skills.
• Proficiency in HRIS and onboarding software (UKG/Ultipro or similar experience is ideal).
• High level of professionalism and confidentiality.
• Ability to work collaboratively with cross-functional teams.

NOTE: At the discretion of the Vice President of Human Resources, additional related experience and/or education may be substituted in lieu of the requirements specified under Education and Experience.

What’s in it for you?

Total Rewards (For Full-Time Employees = >30 hours/week):

• Competitive Pay
• Medical, Dental, and Vision Insurance
• Tuition Reimbursement options
• Flexible Spending Accounts (Health, Dependent, and Transportation)
• Life Insurance
• Disability Insurance
• Paid Time Off
• 403(b) with Employer Match
• Employee Recognition Programs
• Employee Referral Bonus opportunities
• Discounts through “Tickets at Work”
• Discounts on Verizon mobile service
• And More!

Want to learn more?

To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at:

https://chimes.org/Careers.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.