Onboarding Specialist

Chimes International Limited in; Baltimore (MD); Hybrid; USD 34.000 - 37.000; Vollzeit

Benefits dieser Stelle

Medical, Dental, Vision Insurance

Tuition Reimbursement

401(k) with Employer Match

Paid Time Off

Flexible Spending Accounts

Zusammenfassung

Chimes International Limited in Baltimore, MD, is seeking an HR onboarding coordinator to manage pre-hire and onboarding activities. You will handle checks, documentation, orientation scheduling, and access coordination for new hires, working with IT and facilities to ensure a smooth start.

The role requires 1–3 years in HR onboarding or related areas, strong communication, and confidentiality, with a not-for-profit mission and a hybrid schedule (office Mon–Thu, remote Fri).

Qualifikationen

• High school diploma or GED required.
• Bachelor’s degree in Business Administration, HR, or related field preferred.
• 1–3 years of experience in HR onboarding or employee relations.
• Proficient in HRIS and onboarding software.
• Strong communication skills and ability to handle confidential information.

Aufgaben

• Oversee end-to-end pre-hire and onboarding processes.
• Coordinate background checks, drug screens, driving records, fingerprinting, TB testing and other checks.
• Send onboarding documents and initiate online documentation.
• Schedule New Employee Orientation for cleared hires.
• Coordinate IT and Facilities access for new hires.
• Serve as primary contact for new hires and respond to questions.
• Collaborate with hiring managers to integrate new employees into teams.
• Maintain onboarding materials, checklists and resources.
• Track onboarding progress and collect feedback for improvements.
• Ensure compliance with policies and legal requirements during onboarding.
• Provide documentation to defend the company against audits or citations.
• Assist with additional HR projects as needed.

Kenntnisse

HR onboarding

HRIS

Communication

Multitasking

Confidentiality

Team collaboration

Ausbildung

High School Diploma or GED

Bachelor's degree preferred

Tools

UKG/UltiPro

Jobbeschreibung

Join Chimes – and go further to help others go far! Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.

Our vast array of services— educational, employment, vocational, residential, habilitative and behavioral health — are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve — those who receive and those who reap the benefits of our innovative, responsive solutions.

Hourly Pay Rate: $25.00 - $27.00 (commensurate with experience)

Work Schedule: Monday through Thursday in the office; Fridays work remotely

Key Responsibilities:

• Oversee and manage the end-to-end pre-hire and onboarding processes for all prospective new hires.
• Work with the prospective new hire to secure successful pre-hire documents/results, including: background checks, drug screens, driving record reviews, fingerprinting, TB testing, physicals, and any required state/federal registry checks.
• Send prospective new hires online links to initiate all onboarding documentation needed prior to start.
• Schedule cleared new hires to attend New Employee Orientation.
• Coordinate with IT and Facilities to secure access and office/cube selection for new hires.
• Serve as the primary point of contact for new hires, addressing any questions or concerns.
• Collaborate with hiring managers to ensure smooth integration of new employees into their teams.
• Maintain and update onboarding materials, checklists, and resources.
• Track onboarding progress and collect feedback to continuously improve the process.
• Ensure compliance with company policies and legal requirements during the onboarding process.
• Provide documentation to defend company against audit or citation by state/local authorities.
• Assist with additional HR projects and initiatives as needed.

REQUIREMENTS:

EDUCATION:

High School Diploma or GED/Equivalent required. A Bachelor's Degree in Business Administration, Human Resources, or similar discipline is preferred.

EXPERIENCE

• 1-3 years of experience in Human Resources, new hire onboarding, or employee relations experience roles.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Excellent verbal and written communication skills.
• Proficiency in HRIS and onboarding software (UKG/Ultipro or similar experience is ideal).
• High level of professionalism and confidentiality.
• Ability to work collaboratively with cross-functional teams.

NOTE: At the discretion of the Vice President of Human Resources, additional related experience and/or education may be substituted in lieu of the requirements specified under Education and Experience.

What’s in it for you?

Total Rewards (For Full-Time Employees = >30 hours/week):

• Competitive Pay
• Medical, Dental, and Vision Insurance
• Tuition Reimbursement options
• Flexible Spending Accounts (Health, Dependent, and Transportation)
• Life Insurance
• Disability Insurance
• Paid Time Off
• 403(b) with Employer Match
• Employee Recognition Programs
• Employee Referral Bonus opportunities
• Discounts through “Tickets at Work”
• Discounts on Verizon mobile service
• And More!

Want to learn more?

To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at:

https://chimes.org/Careers.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.