Onboarding Specialist

UPS; Houston (TX); On-site; USD 52,000 - 72,000; Full time

Job summary

UPS is seeking a Permanent, in-person Onboarding Coordinator in Houston, TX, to manage pre-boarding tasks, I-9 validation, and compliance for new hires. The role supports external partnerships and ensures efficient onboarding and accurate hiring ratios.

Travel to multiple locations may be required as part of coordinating driver-related processes. The ideal candidate will have strong time management and communication skills, experience with Microsoft Office, and a relevant HR background.

Qualifications

• Strong time management, organization, and problem-solving skills.
• Strong written and oral communication skills.
• Demonstrated knowledge of Microsoft Office products (Excel, PowerPoint, Word, OneNote)

Responsibilities

• Performs pre-boarding/onboarding activities and programs (e.g., I-9, background checks, scheduling, biometrics)
• Posts, collects, and audits bid lists, ensures accurate hiring ratio, manages Driver Qualification Files (DQF) and related checks for feeders/drivers
• Keeps internal candidate notes on bid files and coordinates drug screening for drivers
• Assists with internal driver lists and scheduling as needed

Skills

Time management

Communication

Problem-solving

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description:

JOB SUMMARY

This position performs general in-person onboarding related tasks such as new hire I-9 validation, collection of local tax and union forms, and compliance related document processing. This position utilizes programs to ensure the seamless integration of candidates into the workforce. This position confirms and validates hiring plans with the hiring manager and supports the external partner for the execution of the external hiring plan. This position identifies onboarding inefficiencies and provides insight and recommendations for improving processes. This position completes documentation of new hires throughout the onboarding process and handles confidential information. This position manages the internal bid processes to include the internal vs. external hiring ratio and preparing internal candidates per compliance guidelines.

RESPONSIBILITIES

• Performs pre-boarding/onboarding activities and programs (e.g., I-9, validate background checks, coordinates scheduling, support biometrics and fingerprinting, etc.)
• Posts, collects, and audits bid list, ensures accurate hiring ratio, performs Driver Qualification Files (DQF; e.g., licensing, background check, schedules road test, drug screening for Feeder drivers, etc.).
• Keeps internal candidate notes on the bid files.
• Coordinates drug screening for drivers
• Assists with Integrad list of drivers for internal drivers

QUALIFICATIONS

Requirements:

• Strong time management, organization, and problem-solving skills
• Strong written and oral communication skills
• Demonstrated knowledge of Microsoft Office product (Excel, PowerPoint, Word, OneNote)
• Relevant HR experience
• Ability to travel and work in multiple locations

Preferences:

• Bachelor’s degree or international equivalent
• Previous UPS experience

ADDITIONAL INFORMATION

• This job is a grade 102
• The last day for internal candidates to apply for this role is 10/29/26 (11:59 PM ET)

Employee Type:

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Other Criteria:

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Basic Qualifications:

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.