Onboarding Specialist

Diversified Maintenance; City of Rochester (NY); On-site; USD 45,000 - 49,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Company 401(k) plan

Job summary

Diversified Maintenance is hiring an Onboarding Specialist to support management of a high-profile customer with hiring and administrative duties. The role includes pre-assignment requirements, document collection, and recruiting support as needed.

This is a full-time position with a pay rate of $22.00 per hour and weekly pay. You will use iCIMS and WinTeam systems, coordinate with Payroll, and help manage onboarding for new hires across multiple locations.

Qualifications

• High School diploma or equivalent.
• Minimum of one year of administrative, human resources, employee onboarding, and/or classroom instructor experience.
• Prior work experience in a fast-paced administrative environment.
• Excellent organizational, analytical, and problem-solving skills; strong written and verbal communication.

Responsibilities

• Conduct New Employee Orientation sessions and onboarding paperwork.
• Collaborate with Project Manager to assess hiring needs for the location.
• Utilize iCIMS recruiting software to process new applicants.
• Schedule and conduct interviews with prospective employees.
• Print badges and coordinate with Payroll for changes.

Skills

Onboarding experience

Administrative experience

Microsoft Office proficiency

Effective communication

HR/recruiting exposure

Education

High School diploma or equivalent

Associate’s degree in related field (preferred)

Tools

iCIMS

WinTeam

Microsoft Office

Job description

Overview

Join Diversified Maintenance! We’re committed to delivering exceptional cleaning, landscaping, and restoration services for commercial facilities. Be part of a welcoming and collaborative team where innovation meets excellence. We offer steady, reliable work in janitorial management, full-time and part-time janitorial roles, maintenance, landscaping, and metal restoration. If you want to make a meaningful impact and build a lasting career, we have opportunities for you. Join us and grow with a leader in the industry!

Job Description

Diversified Maintenance is hiring an Onboarding Specialist. The Onboarding Specialist is responsible for supporting management of a high profile customer with various hiring and administrative duties. The Onboarding Specialist will support the completion of pre-assignment requirements, collection of required employment documents and certification validations, and, when needed, provide assistance with screening and Interviewing activities to support the operation

SCHEDULE: Full Time

PAY RATE: $22.00 per hour

Weekly Pay

RESPONSIBILITIES:

• Conduct New Employee Orientation sessions
  • Application of any state required license training
  • Ensure completion of post-employment offer forms/activity (e.g., new hire onboarding paperwork)
  • Instruction of Basic Pre-Assignment Lessons
• Work closely with Project Manager to evaluate hiring needs and ensure recruiting activities support for location hiring needs
• Utilize iCIMS recruiting software to process new applicants
• Schedule and interview prospective employees
• Schedule and maintain an orientation schedule
• Attend periodic relevant recruitment activities, such as job fairs, recruitment programs, etc. with Regional Recruiter on an as-needed basis
• Develop and maintain relationships with local recruitment locations
• Assist with applicant tracking and with generating hiring reports
• Manage all new hire WinTeam entry, including new hire set up and personnel data
• Print badges for new hire employees
• Coordinate with Payroll to ensure changes are completed properly; respond to questions as needed
• Process weekly reports for account management

QUALIFICATIONS (MUST HAVE):

• High School diploma or equivalent
• Minimum of one (1) year of administrative, human resources, employee onboarding, and/or classroom instructor experience
• Prior work experience in a fast-paced administrative environment
• Work history must include:
• Excellent organizational skills that include the ability to multi-task and prioritize work
• Strong consultative, analytical, and problem-solving skills
• Ability to communicate effectively with leadership
• Outstanding oral and written communication skills
• Able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities
• Able to focus and multi-task in a busy environment, with the ability to successfully handle stressful situations in a calm and professional manner. Includes being able to effectively manage multiple interactions with diverse personalities and engage them to perform at optimum levels
• Must be highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology

PREFERRED QUALIFICATIONS (NICE TO HAVE):

• Associate’s degree or higher in Education, Business, Criminal Justice, Human Resources, Security Management, or a closely related field
• Prior Human Resources or Recruiting experience in a service industry business
• Work experience conducting applicant sourcing, interviewing job applicants, and conducting employee onboarding in a high-volume setting

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance, subject to eligibility requirements
• Company’s 401(k)plan, subject to eligibility requirements

Closing

Diversified Maintenance is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law.

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department.