Onboarding Specialist

Black-Oak-Casino; California; On-site; USD 55,000 - 80,000; Full time

Job summary

Black Oak Casino in Tuolumne, California is seeking an Onboarding Coordinator to manage the full onboarding lifecycle for new hires and transfers. You will handle pre‑employment and post‑employment requirements, licensing, appointments, documentation, and onboarding logistics, ensuring a seamless, compliant experience.

The role involves coordinating with multiple departments, maintaining accurate records, and delivering excellent guest service while upholding regulatory requirements and company

Qualifications

• Must be at least 21 years old.
• Must possess a high school diploma, G.E.D., or equivalent.
• At least 1 year of HR or recruiting experience preferred.
• Must possess and maintain a valid California driver’s license and Black Oak Casino driver’s permit.
• Must possess working knowledge of computer programs and applications.
• Must possess excellent communication and writing skills.
• Must be able to obtain a valid gaming license.
• Must provide evidence of employment eligibility in the U.S.
• Must be able to communicate proficiently in English.

Responsibilities

• Serves as the primary point of contact for candidates and newly hired Team Members throughout the onboarding process.
• Coordinates onboarding activities for all newly hired and transferring Team Members to ensure timely completion of pre‑employment and post‑employment requirements.
• Schedules, tracks, and communicates required onboarding appointments (TGA licensing, drug testing, background screening, HR onboarding, departmental onboarding).
• Communicates onboarding timelines, required documentation, appointment details, contingencies, and employment requirements.
• Coordinates and monitors completion of onboarding requirements to ensure Team Members are cleared to begin employment.
• Facilitates onboarding paperwork and ensures completion of required employment documentation and forms.
• Collects and inspects documentation required by USCIS for E‑Verify employment verification.
• Maintains Team Member files and onboarding documentation in the electronic file system.
• Coordinates new hire orientation logistics, including scheduling and material preparation.
• Works with hiring departments, managers, and external agencies to coordinate onboarding activities and staffing timelines.
• Performs data entry and maintains records in HRIS and onboarding logs.
• Maintains onboarding reports and compliance documentation for monthly reporting and audits.
• Answers routine inquiries regarding onboarding processes and employment requirements for internal and external Guests.
• Performs clerical tasks and composes communications related to onboarding and HR information.
• Provides excellent guest service to internal and external Guests.
• Performs drug and alcohol tests for pre‑employment requirements and other tests as assigned.

Skills

Communication

Writing

Computer skills

English proficiency

Education

High school diploma or equivalent

Tools

E-Verify

Job description

Job Details

Job Location: Casino - Tuolumne, CA 95379

Position Type: Full Time

SUMMARY

Responsible for coordinating and administering the onboarding process for newly hired and transferring Team Members to ensure a seamless, compliant, and engaging onboarding experience. Coordinates all pre-employment and post-employment requirements, including licensing, appointments, communications, documentation, and onboarding logistics in accordance with organizational and regulatory requirements.

Essential Responsibilities and Duties:

• Serves as the primary point of contact for candidates and newly hired Team Members throughout the onboarding process.
• Coordinates onboarding activities for all newly hired and transferring Team Members to ensure timely completion of pre-employment and post-employment requirements.
• Schedules, tracks, and communicates required onboarding appointments, including but not limited to Tribal Gaming Agency (TGA) licensing, drug testing, background screening, Human Resources onboarding appointments, and departmental onboarding requirements.
• Professionally communicates with candidates and new Team Members regarding onboarding timelines, required documentation, appointment details, contingencies, and employment requirements.
• Coordinates and monitors completion of onboarding requirements to ensure Team Members are cleared and prepared to begin employment.
• Facilitates onboarding paperwork and ensures completion of required employment documentation, acknowledgements, and organizational forms.
• Collects and inspects proper documentation as required by USCIS for employment verification through the E-Verify system.
• Creates and maintains Team Member files within the electronic file system and ensures onboarding documentation is complete and compliant.
• Coordinates new hire orientation logistics, including scheduling, preparation of onboarding materials, and communication with departments.
• Works collaboratively with hiring departments, managers, and external agencies to coordinate onboarding activities and maintain staffing timelines.
• Performs data entry and maintains accurate records in Human Resources Information Systems and onboarding tracking logs.
• Maintains onboarding reports, tracking logs, and compliance documentation for monthly reporting and auditing purposes.
• Answers routine inquiries regarding onboarding processes, employment requirements, and general Human Resources information for both internal and external Guests.
• Performs clerical functions and composes communications including emails, letters, memos, reports, onboarding instructions, and informational materials.
• Provides excellent guest service to external and internal Guests.
• Performs drug and alcohol tests for pre-employment requirements and other tests as assigned.
• Provides support and coverage for other functional areas of Human Resources as needed.
• Performs other duties as assigned.

Qualifications

Mandatory Requirements:

• Must be at least 21 years old.
• Must possess a high school diploma, G.E.D., or equivalent.
• A minimum of one-year of experience in Human Resources or recruiting is preferred.
• Must possess and maintain a valid California driver’s license and Black Oak Casino driver’s permit.
• Must possess working knowledge of computer programs and applications.
• Must possess excellent communication and writing skills.
• Must be able to maintain the highly confidential nature of Human Resource work.
• Must be able to communicate and work effectively with applicants and Team Members.
• Must be able to obtain a valid gaming license.
• Must be able to pass a mandatory drug test.
• Must provide evidence of employment eligibility in the U.S.
• Must be able to communicate proficiently in English.

Physical Demands:

• Must be physically able to perform all job requirements.
• Must be able to lift at least 25 pounds and occasionally more with assistance.

Work Environment:

• Must be able to work in a non-smoke free environment.
• Must be able to work in a noisy environment.
• Must be able to work all shifts, weekends, holidays and special events.