Onboarding Specialist

Yancey Bros. Co.; Austell (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

Yancey Bros. Co. in Georgia is seeking an Onboarding Specialist for Recruiting to guide new hires through pre-employment requirements and onboarding. You will coordinate background checks, drug tests, and onboarding documents, while keeping hiring managers informed of progress.

You will support the recruiting team with requisitions, respond to applicant status checks, and handle administrative tasks such as posting jobs. Some travel to our corporate location may be required.

Qualifications

• High school diploma or equivalent is required.
• Excellent communication skills to interact with diverse personalities.
• Ability to quickly learn and use multiple websites and systems.
• Strong organizational and follow-up abilities.
• Ability to multitask efficiently.

Responsibilities

• Facilitate onboarding by running background checks and scheduling pre-employment drug tests and physicals; monitor onboarding documents.
• Ensure I-9 and E-verify processes are completed timely.
• Follow up with candidates and vendors on status of items.
• Create/close job postings and respond to application status checks.
• Other duties as assigned.

Skills

Communication skills

Learning quickly

Organizational skills

Multitasking

Microsoft Excel

Education

High school diploma or equivalent

Tools

UKG Recruiting Gateway

UKG Onboarding Gateway

Job description

Who We Are

From Georgia. For Georgia. Since 1914 Yancey Bros. Co. has proudly served as the authorized Caterpillar equipment dealer for Georgia, providing our customers with the highest quality sales, parts, and service. From Caterpillar heavy and compact construction equipment to on-highway trucks, we remain committed to learning more about our customers, offering equipment and support to keep up with their changing needs. This all starts with our greatest asset…our employees.

What You Will Be Doing

As the Onboarding Specialist for Recruiting, you will make the first impression on new candidates as you assist them with clearing pre-employment requirements and onboarding. You will coordinate with third party vendors to ensure timeliness of results and keep hiring managers updated throughout the process. You will also support the recruiting team with administrative tasks, such as managing job requisitions and responding to application status checks.

Major Tasks, Responsibilities, And Key Accountabilities

• 60% - Facilitate the onboarding process of all new hires by running and reviewing background checks; scheduling and reviewing pre-employment drug tests and physicals; and sending and monitoring completion of onboarding documents. Keep hiring managers abreast of progress and troubleshoot any delays in the onboarding process.
• 15% - Ensure that form I9 and E-verify processes are completed within a timely manner.
• 10% - Follow-up with candidates and vendors on status of outstanding items.
• 10% - Complete various administrative tasks such as creating/closing job postings and answering application status check phone calls.
• 5% - Other duties as assigned.

Education/Experience

• High school diploma or equivalent.

Required Qualifications/Skills

• Excellent communication skills with the ability to successfully and professionally interact with a diverse range of personalities and skill sets.
• Ability to quickly learn and use multiple websites and systems.
• Proven organizational and follow-up skills.
• Ability to multitask in an efficient and effective manner.

Preferred Qualifications/Skills

• Experience with UKG’s Recruiting Gateway and Onboarding Gateway.
• Experience with E-verify and I9 document verification.
• Experience with Microsoft Excel: ability to create spreadsheets, enter data, and create simple functions.
• Ability to speak, read, and write Spanish fluently.

Environment

Environmental Job Requirements

• Most of your time will be spent in an office environment with possible noise and vibrations carried over from the shop.

Physical

• Able to lift, carry, and lower up to 15 lbs.

Travel

• Some travel to Yancey's corporate location may be required.

Who We Are Looking For

To be successful in this position you should be task-oriented with exceptional organizational skills and follow-up. Customer service, professionalism, and sense of urgency should be top priorities for you. Adaptability with communication styles and the ability to work both independently and in a team environment are essential to this position.