Onboarding Payroll Expert

Orbiss Inc.; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

A leading advisory and tax firm in the United States is seeking an Onboarding Payroll Expert. This role involves overseeing client payroll onboarding, creating documentation, and ensuring compliance with U.S. payroll laws. The ideal candidate will possess strong organizational and communication skills, with a proactive approach to client support. The firm offers a remote-friendly environment with competitive benefits, including health insurance and a 401(k) plan.

Benefits

Health insurance paid 100%

401(k) plan with 100% match

Unlimited paid time off

Transportation benefits

Remote work-friendly environment

Office amenities include breakfast and snacks

Qualifications

• Minimum 3 years of payroll experience, preferably in CPA firms.
• Proven ability to set up payroll systems for small to mid-sized companies.

Responsibilities

• Evaluate client needs and recommend payroll providers.
• Create customized payroll onboarding documentation for clients.

Skills

Organizational Skills

Communication Skills

Project Management

Payroll Tax Laws

Tech-Savvy

Fluent in French

Education

Bachelor's degree in Human Resources

Payroll or HR certifications

Tools

Gusto

ADP

Paychex

Rippling

Microsoft Office

Job description

Company Overview

Orbiss is an advisory and tax firm specialized in business growth in the United States. Founded in 2019, Orbiss helps international small and medium-sized private companies successfully scale up in the United States.

The firm offers a 360° and tailor-made support to its clients' cross-border accounting, tax, and M&A transaction needs. The Orbiss team's vision is modernity, implemented through innovative approaches focusing on process automation and placing people at the heart of every decision, aligned with our core values: kindness, honesty, respect, and integrity.

We are seeking a highly organized and detail-oriented Onboarding Payroll Expert to join our team. The successful candidate will oversee administrative tasks and support various departments, requiring excellent organizational skills, multitasking abilities, and strong communication skills.

Responsibilities

1. Client Payroll Onboarding:
   1. Evaluate client needs and recommend suitable payroll providers based on company size, location, and structure.
   2. Coordinate the implementation and setup of payroll accounts for new clients.
   3. Collaborate with benefits brokers to align employee benefits strategies with client goals and compliance requirements.
   4. Guide clients through setting up fringe benefits, stock options, and other compensation elements in payroll systems.
   5. Assist in net-to-gross and gross-to-net calculations for compensation structuring.
2. Content & Documentation:
   1. Create clear, customized payroll onboarding documentation for clients.
   2. Develop and maintain internal SOPs related to payroll, onboarding, and benefits administration.

Requirements

Education:

• Bachelor's degree in Human Resources, Business Administration, Accounting, or related field.
• Payroll or HR certifications (e.g., FPC, CPP) are a plus but not mandatory.

Experience:

• Minimum 3 years of payroll experience, preferably in CPA firms, HR consulting, or multi-client environments.
• Proven ability to set up payroll systems and benefits programs for small to mid-sized companies.
• Knowledge of U.S. payroll compliance and experience working with brokers.
• Experience with payroll platforms such as Gusto, ADP, Paychex, Rippling, or similar.
• Experience creating SOPs, documentation, or client-facing materials related to payroll and onboarding.
• Client-facing experience in fast-paced, service-oriented settings.

Skills

• Excellent organizational and project management skills, capable of managing multiple implementations.
• Strong communication skills for guiding clients through technical payroll topics.
• Deep understanding of payroll tax laws, compliance, and best practices.
• Ability to collaborate across departments (tax, HR, legal) for onboarding solutions.
• Tech-savvy, comfortable with new systems and automation.
• Proficiency in Microsoft Office (especially Excel), payroll software, and workflow tools.
• Fluent in French.

Personal Attributes

• Proactive, curious, eager to learn, and takes ownership.
• Client-oriented, providing helpful and friendly support.
• Comfortable working independently remotely or in a hybrid setting.
• Reliable, detail-oriented, and resourceful.

Benefits

• Health insurance paid 100%, with HSA and FSA options.
• 401(k) plan with 100% match up to 6% after 3 months.
• Unlimited paid time off, with a minimum of 2 weeks annually.
• Transportation benefits, including Citi Bike membership.
• Remote work-friendly environment.
• Office amenities include breakfast and snacks.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Accounting/Auditing
• Industries: IT Services and Consulting