HR Data & Onboarding Coordinator

Jobtailor; Illinois; On-site; USD 52,000 - 76,000; Full time

Job summary

Jobtailor in Illinois is seeking an HR Data Entry / HRIS Support specialist to manage data for new hires, changes, and terminations in Workday. You will coordinate onboarding activities and ensure accurate HR records.

The role includes data validation, user support, and assisting with performance management processes while upholding confidentiality and compliance standards. Working in a shared services environment, you’ll interact with multiple offices and teams.

Qualifications

• Bachelor’s degree or equivalent work experience.
• At least two (2) years of related experience with data management and customer support.
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, Word).
• Familiarity with HR Information System (HRIS) software and tools.
• Strong written and verbal communication skills.
• Ability to organize tasks and priorities based on guidance.
• Ability to work under tight deadlines and prioritize responsibilities.
• Ability to handle confidential information.
• Ability to learn new concepts quickly.
• Ability to sit, use hands, reach, stoop, talk, and hear; lift up to 20 pounds.

Responsibilities

• Complete data entry for new hires, changes/transfers, and terminations in Workday.
• Coordinate communications and logistics related to HR data entry.
• Facilitate data validation between HRIS team and data stakeholders; investigate discrepancies.
• Provide front-line support to teams on HR data entry and requests.
• Prepare and coordinate new hire onboarding, including orientation materials and I-9 verification.
• Maintain compliance-related administrative tasks and trainings.
• Support Workday troubleshooting, process approvals, and testing.
• Monitor HR support queue and respond to HR requests promptly.
• Support firmwide performance management processes.
• Assist with biweekly timesheet audits.
• Maintain electronic personnel files and HR onboarding/off-boarding records.
• Draft and share HR reference documents and materials.
• Support employees and HR colleagues across offices in a shared services model.

Skills

Organizational Skills

Deadlines

Confidentiality Management

Adaptability

Customer Support

Education

Bachelor’s degree or equivalent work experience

Tools

Workday

HRIS Software

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

Jobtailor in Illinois is seeking an HR Data Entry / HRIS Support specialist to manage data for new hires, changes, and terminations in Workday. You will coordinate onboarding activities and ensure accurate HR records.

The role includes data validation, user support, and assisting with performance management processes while upholding confidentiality and compliance standards. Working in a shared services environment, you’ll interact with multiple offices and teams.