Onboarding Experience Specialist

TKC Holdings, Inc.; Town of Florida (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(k) Match

PTO

Tuition Reimbursement

Paid Training

Career Advancement

Life Insurance & AD&D

Voluntary Benefits

Job summary

TKC Holdings, Inc. is seeking an Onboarding Specialist to manage hiring and onboarding for new employees and promotions, ensuring a smooth transition to new roles.

You will coordinate pre-employment steps, background checks, I-9/E-Verify, and offer letters with hiring managers. Join a team delivering high-quality candidate experiences, compliant processes, and timely updates on onboarding statuses across the organization.

Qualifications

• Minimum of four years of experience as an Onboarding Specialist, Recruiting Coordinator, or in a related HR Role.
• Prior iCIMS experience strongly preferred.
• Strong analytical skills.
• Solid communication skills, both verbal and written.
• Experience with Microsoft Office.
• Strong organization skills with keen attention to detail required.
• An ability to handle sensitive and confidential information.

Responsibilities

• Manage the onboarding experience for Hiring Managers, internal customers, and Candidates.
• Ensure compliance with pre-employment and new-hire procedures and documentation, including applicable laws.
• Prepare and send offer letters detailing the expectations of the new role and compensation.
• Ensure onboarding documents are completed by the candidate in a timely manner.
• Oversee pre-employment background checks, drug testing and occupational health testing as appropriate and analyze and resolve any issues regarding those background checks.
• Check results daily for all pre-employment background checks, drug testing and occupational health testing while updating statuses in iCIMS.
• Manage the background check results by reviewing, approving, adjudicating and/or escalating based on results.
• Exercise discretion in approving or rejecting candidates based on background checks or other pre-employment screening, as well as determining when to request a contingent start of employment in light of delayed background checks.
• Initiate adverse action for candidates rejected based on background checks.
• Ensure all I-9's with E-Verify are completed on time and audited.
• Review current processes to determine if they are efficient and effective, and recommend changes to improve efficiency and legal compliance.
• Participate in the implementation of new systems, processes and make recommendations for improvements.
• Develop and maintain a positive relationship with new hires via email, text, and phone to ensure onboarding processes are being completed timely.
• Provide the business with weekly updates of new hires in the onboarding process, as well as answer any questions the hiring managers might have.
• Communicate all details with hiring managers to ensure a positive "first day" experience.
• Ensure compliance with company enforced HR processes and current employment laws and regulations.
• Act as a gatekeeper for commencement of employment, ensuring completion of I-9 forms and that other preemployment requirements are met.
• Ensure all new hires have a positive and efficient onboarding experience.
• Ensure all new hires are assigned a 'POINT' and notify the Recognition Program lead of the assignment.
• Other duties as assigned.

Skills

Strong analytical skills

Solid communication skills

Strong organization skills

Microsoft Office

Tools

iCIMS

Job description

TKC Holdings, Inc. is seeking an Onboarding Specialist to manage hiring and onboarding for new employees and promotions, ensuring a smooth transition to new roles.

You will coordinate pre-employment steps, background checks, I-9/E-Verify, and offer letters with hiring managers. Join a team delivering high-quality candidate experiences, compliant processes, and timely updates on onboarding statuses across the organization.