Onboarding Coordinator - On Site

Woods Services; Northern (KY); Hybrid; USD 50,000 - 61,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life & Disability Insurance

PTO

On-site medical center

403b retirement plan

Continuing education

Tuition assistance

Career growth opportunities

Job summary

Woods System of Care is seeking a detail-focused Onboarding Coordinator to manage comprehensive onboarding for employees across the system. You will handle orientation, document verification, and policy guidance while collaborating with Talent Acquisition and hiring managers to maintain regulatory compliance.

The role requires a Bachelor’s in HR or related field and at least 2 years of HR experience; strong communication and organizational skills are essential to deliver a smooth onboarding

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field, plus 2 years HR experience.

Responsibilities

• Coordinates all onboarding needs for Woods System of Care employees.
• Conducts New Employee Orientation.
• Serves as liaison between Talent Acquisition and hiring managers.
• Provides prompt customer service to ensure outstanding onboarding experience.

Skills

HR knowledge

MS Office

I-9 compliance

Communication

Organization

Multitasking

Data entry

Education

Bachelor’s Degree in HR or related field

Tools

HR tech systems

Job description

Overview

We want you to join our team! We need deeply compassionate, committed, and highly talented staff. The Woods System of Care is a health management organization transforming how care is delivered to individuals with behavioral and emotional challenges, intellectual and developmental disabilities, autism, and medical complexities. We are committed to helping them achieve their highest potential and independence through innovative and individualized approaches that promote learning and personal fulfillment.

Benefits

• Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• PTO - Paid time off
• On-site medical center
• 403b retirementplan
• Continuing education programs
• Tuition-assistance program
• Career growth opportunities

Salary: Starting at $55000 / Annually - depending on education / experience

Job Summary

Coordinates all onboarding needs for Woods System of Care employees.

Responsibilities

• Conducts New Employee Orientation
• Serves as liaison between Talent Acquisition and hiring managers
• Provides prompt customer service to ensure outstanding onboarding experience. This includes, but is not limited to, promptly answering telephone calls and emails from candidates, coworkers and managers, answering questions related to onboarding policies
• Ensures the onboarding process meets all requirements and adheres to all employment laws/regulations
• Conducts and maintains pre-employment screening schedule, including background checks, fingerprinting and Diana Screen, if applicable
• Tracks and documents pre-employment status through use of ATS (applicant tracking system) and/or HCM Database, ensuring data integrity and compliance
• Coordinates and accurately processes all onboarding paperwork including, but not limited to, background checks, credential verification, I-9 Employment Eligibility forms, and W-4 Employee Withholding Certificate
• EnsuresSocial Security Number verifications are completed
• Performs routine audits to ensure applicant and new employee compliance with required documentation, screenings licenses, credentialing and trainings. Also conducts required follow up
• Responsible for scanning and indexingdocumentation for various HR files to bemaintainedin database
• Conducts audits, at least quarterly, to ensure compliance and consistency
• Assistsinmaintaining,educatingand applying HR Policies
• HCMdatabaseand vendor portalmaintenance
• Maintainsconfidentiality of all subject matter as appropriate
• Collaborates withcounterparts
• Assists Onboarding Manageras needed
• Performs other duties as assigned

Qualifications

EDUCATION AND EXPERIENCE

• Bachelor’s Degree in Human Resources, Business Administration, or a related field required, plus 2 years of HR experience. Commensurate relevant experience may be considered in lieu of a degree.

SKILLS,KNOWLEDGEAND ABILITIES

• Working knowledge of Federal, Pennsylvania, and New Jersey labor and employment laws and regulations, including I-9 compliance requirements.
• Strong computerproficiency, including Microsoft Office Suite and HR technology systems.
• Ability tooperateacopier, fax, scanner,andtelephone.
• Ability to concentrate,demonstrateinitiative, manage competing priorities, and use independent judgment toaccomplishresults.
• Excellent verbal and written communication skills.
• Strong organizational and analytical skills.
• Ability to sit, stand, bend, push, pull, andlift upto 20 pounds. Sits for extended periodstoinput information. Cognitive, verbal, and manual skillsnecessary. Hearing and visual acuity necessary; corrective devices acceptable.Must be able to work under required deadline schedules, while being flexible to special requests and projects.Must be able to professionally handle stressful situations.

CERTIFICATIONS, LICENSES AND REGISTRATIONS

• Employeemustpossessa valid driver’s licenseandbe able to driveto variouslocations across the system of care.

About Woods System of Care

Woods System of Care (WSOC) is a forward-thinking nonprofit population health management organization transforming how care is delivered to individuals with behavioral and emotional challenges, intellectual and developmental disabilities, autism, and medical complexities. As a dynamic network of 12 affiliate agencies, WSOC champions a holistic, life cycle-oriented model of care that meets clients where they are, while driving innovation in access, outcomes, and cross-sector collaboration.

At WSOC, we value creativity, teamwork, continuous learning, and bold ideas that redefine what’s possible in integrated care. Our staff are mission-driven professionals who continually expand their expertise through professional development, conferences, and thought leadership opportunities.

Our diverse services include integrated healthcare, behavioral health, residential care, community-based programs, vocational services, crisis response, substance use services, special education, and supportive case management — delivering a truly comprehensive and remarkable safety net for our region’s most vulnerable.