Onboarding and Compliance Specialist

Boys Town; Omaha (NE); On-site; USD 42,000 - 64,000; Full time

Job summary

Boys Town in Omaha, NE is seeking an Onboarding Specialist to manage pre-employment onboarding for new and transferring staff. You will partner with Talent Acquisition and Hiring Managers to ensure off er acceptance, compliance, and smooth first-day logistics.

Ideal candidates have 2+ years in HR, strong customer service and communication skills, and familiarity with onboarding processes. This full-time role supports onboarding nationwide from our Omaha office.

Qualifications

• High school diploma or equivalent required.
• Minimum of 2 years in Human Resources or related field.
• Preferred onboarding experience and knowledge of employment laws.

Responsibilities

• Facilitates all pre-employment onboarding requirements for new and transferring employees.
• Coordinates with Talent Acquisition partner and Hiring Manager to ensure smooth post-offer onboarding.
• Monitors completion of background checks, screenings, I-9s, and verifications.
• Ensures timely new hire paperwork and compliance with regulations.
• Uses HRIS to manage pre-employment processes and document uploads.
• Guides new hires through start dates and first-day logistics.
• Evaluates pre-employment results and escalates as needed.
• Supports onboarding with Learning and Development and Training teams.

Skills

Customer service

Communication skills

Detail oriented

Confidentiality

Teamwork

Education

High school diploma or equivalent

Associate degree preferred

Tools

Workday

Job description

MAJOR RESPONSIBILITIES & DUTIES

Facilitates all pre-employment onboarding requirements for new and transferring employees.

• Partners with the Talent Acquisition Partner and Hiring Manager to ensure that the new hire/transfer post offer and onboarding process runs efficiently and creates a positive experience into the organization.
• Facilitates and monitors that all pre-employment requirements, including criminal backgrounds, DHHS, drug and health screens, I9’s, fingerprinting and employment and education verifications are completed in a timely manner and meet all local, contract and position specific requirements.
• Ensures the completion of all required new hire /transfer paperwork according to federal and state regulations and licensing requirements.
• Ensures accuracy and timeliness of all materials sent to the new hire/transfer and ensures they understand their responsibilities and deadlines. Resolves any delays or obstacles in the onboarding process in a timely manner, including reminders to the new hire/transfer and requesting missing information.
• Utilizes HRIS system to monitor and manage the pre-employment process; proactively reviews and maintains all tracking systems for potential concerns and enters and uploads required documents.
• In partnership with the Hiring Manager, serves as a point of contact for the new hire/transfer to guide them through the process and ensure understanding of logistical details surrounding the start of their employment or transfer to a new position or department.
• Evaluates the results of pre-employment checks to ensure they meet requirements. Completes individual assessments when needed and elevates to Supervisor when making employment decisions. Completes and follows through on conditions of employment and rescinds offers of employment or terminates new hires based on the outcome of pre-employment checks.
• Responsible for clearing new hires to start and communicating start dates and first day logistics to all relevant parties.
• Advises Hiring Manager on required tasks to successfully onboard their new employee and prepare them for their first day and beyond.
• Coordinates with the Learning and Development and Training teams to manage attendance rosters for New Employee Orientation and Pre-Service training.
• Serves as a liaison for the affiliate sites across the nation and works with them to complete onsite onboarding tasks.
• Identifies opportunities for improving the onboarding experience and process efficiencies.
• May assist in the Recruiting process by scheduling and conducting interviews or attending career fairs.

KNOWLEDGE, SKILLS, AND ABILITIES

• High level of customer service.
• Ability to apply knowledge of policies and procedures and accurately interpret and give correct and consistent information upon request.
• Ability to problem solve and a high level of critical thinking skills.
• Working knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software.
• Excellent verbal and written communication skills.
• Must be detail oriented, able to multitask and able to meet strict deadlines.
• Must possess the ability to work independently and work successfully in a team environment.
• Ability to exercise good interpersonal communication skills to interact with internal and external individuals at all levels.
• Ability to understand and apply federal, state and local changes to and/or new regulations/laws pertaining to employment.
• Ability to maintain a high level of confidentiality.
• Ability to understand and maintain organizational compliance driven by contract and other governing bodies.

REQUIRED QUALIFICATIONS

• High School Diploma or equivalent required.
• Minimum of 2 years of relevant work experience in Human Resources or related field required.

PREFERRED QUALIFICATIONS

• Minimum of 2 years of relevant onboarding experience preferred.
• Associate degree preferred.
• Familiarity with employment, employment laws, EEO, and personnel record keeping practices highly preferred.
• Previous Workday experience preferred.
• Other Duties: This job description incorporates the essential functions and duties required for this position. However, other duties may be required and assigned at times and as determined by a supervisor in order to meet the needs of the organization.
• Serves as a role model in carrying out activities and behaviors that reflect the values and principles of the Boys Town mission.

PHYSICAL REQUIREMENTS, EQUIPMENT USAGE, WORK ENVIRONMENT

• Position is relatively sedentary in a normal office administrative environment involving minimum exposure to physical risks. Will use office equipment such as a computer/laptop, monitor, keyboard, and a general workstation set-up.

Care and respect for others is more than a commitment at Boys Town – it is the foundation of who we are and what we do.

At Boys Town, we cultivate a culture of belonging for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation, and delivers better business results.

About Boys Town

Boys Town has been changing the way America cares for children and families since 1917. With over a century of service, our employees have helped us grow from a small boardinghouse in downtown Omaha, Nebraska, into one of the largest national child and family care organizations in the country. With the addition of Boys Town National Research Hospital in 1977, our services branched out into the health care and research fields, offering even more career opportunities to those looking to make a real difference.

Our employees are our #1 supporters when it comes to achieving Boys Town's mission, which is why we are proud of their commitment to making the world a better place for children, families, patients, and communities. A unique feature for employees and their dependents enrolled in medical benefits are reduced to no cost visits for services performed by a Boys Town provider at a Boys Town location. Additional costs savings for the employee and their dependents are found in our pharmacy benefits with low to zero-dollar co-pays on certain maintenance drugs. Boys Town takes your mental health seriously with no cost mental health visits to an in-network provider. We help our employees prepare for retirement with a generous match on their 401K or 401K Roth account. Additional benefits include tuition reimbursement, parenting resources from our experts and professional development opportunities within the organization, just to name a few. Working at Boys Town is more than just a job, it is a way of life.

This advertisement describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Boys Town is an equal employment opportunity employer and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, age, disability, or veteran status. To request a disability-related accommodation in the application process, contact us at 1-877-639-6003.