Onboarding and Compliance Coordinator

Socket.dev; Brownsburg (IN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Bi-weekly pay

Medical, Dental, Vision insurance

Retirement plan with employer matching

Vacation programs

Group life insurance

Employee Assistance Program (EAP)

Employee Training Programs

Job summary

Badger Infrastructure Solutions is seeking an Onboarding and Compliance Coordinator to support the HR Shared Services team. You will handle administrative tasks, maintain documentation, and coordinate workflows for onboarding and internal movement.

The role emphasizes accuracy, confidentiality, and collaboration with Advisors, managers, and cross-functional partners to ensure timely processing and high-quality service.

Qualifications

• Associates degree and/or 1 year of related work experience.
• 1–3 years of coordination/administrative experience.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Teams, Visio).
• Knowledge of ATS, job boards, background checks, and web media.

Responsibilities

• Provide administrative and workflow support to Onboarding and Compliance Advisors.
• Collect, organize, and maintain required documentation.
• Monitor work queues, deadlines, and outstanding requirements; escalate risks.
• Maintain accurate system records, trackers, templates, and case notes.
• Respond to routine questions and route policy/interpreta­tion requests to an Advisor.
• Prepare case information for Managers review.
• Support process improvements, audits, data cleanup, and training.

Skills

MS Office

ATS

organizational skills

interpersonal communication

customer service

mobility/travel

Education

Associates degree (or equivalent)

Tools

Applicant Tracking Systems (ATS)

Job description

The Coordinator, Onboarding and Compliance provides administrative, documentation, and workflow support to the Onboarding and Compliance Advisor team within Human Resources Shared Services. Reporting to the Manager, HR Shared Services, this role helps ensure onboarding, compliance, and employee lifecycle activities progress efficiently by coordinating documentation, monitoring work queues, maintaining records, performing routine follow-up, and supporting service delivery across the team. This position serves as an operational partner to the Advisors by executing standardized processes, maintaining data accuracy, tracking outstanding requirements, and escalating exceptions or risks for Advisor review. The Onboarding Coordinator contributes to a positive employee experience while supporting the efficiency, consistency, and effectiveness of human resources operations.

The compensation for this position will be commensurate with education or work experience.

What You’ll Be Doing:

• Provides administrative and workflow support to Onboarding and Compliance Advisors across new-hire and internal movement activities.
• Collects, organizes, and maintains required documentation using established checklists and procedures.
• Monitors work queues, deadlines, and outstanding requirements; follows up on routine items and escalates risks or exceptions to the assigned Advisor.
• Maintains accurate system records, trackers, templates, case notes, and standard communications.
• Responds to routine process questions and routes requests requiring policy interpretation, compliance judgment, or exception approval to an Advisor.
• Prepares case information and documentation for Managers review.
• Supports Advisor-led process improvements, audits, data cleanup, training, reporting, and cross-functional follow-up.
• Delivers organized, responsive, and confidential administrative support to candidates, employees, hiring managers, and internal partners

What You’ll Need for Success:

• Associates degree and/or 1 year of work experience in a related field.
• 1-3 years of experience in a coordination or administrative role, preferably within a fast-paced corporate environment.
• Intermediate to advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Teams, Visio)
• Knowledge of applicant tracking systems (ATS), job boards, background check platforms, and web media.
• Exceptional organizational skills with a keen eye for detail and the ability to manage multiple tasks simultaneously.
• Strong interpersonal and communication skills to effectively interact with candidates, hiring managers, and team members.
• Customer service focused with a high level of confidentiality and diplomacy.
• The role requires mobility within work environments, use of office equipment, lifting up to 20 pounds, clear vision and hearing, effective communication skills, and occasional travel for meetings and training sessions.

What You’ll Get In Return:

• Generous bi-weekly pay
• Low-cost Medical, Dental, and Vision Insurance
• Retirement Plan with Employer Matching Contributions
• Attractive Vacation Programs
• Inclusive Group Life Insurance
• Supportive Employee Assistance Program (EAP) that allows for covered behavioral health visits
• Valuable Employee Training Program(s)

Badger Infrastructure Solutions is the industry leader in non-destructive hydro-excavation (hydrovac) services. Since 1992, Badger has been innovating cutting-edge technology and providing services to a diverse customer base, including oil and gas, energy, industrial, construction, transportation and other markets, as well as numerous government agencies within Canada and the United States.
We hire great people from a wide array of backgrounds, not because it is the right thing to do, but because it makes Badger stronger.
There has never been a better time to join and grow with Badger.