Onboarding Admin | PDS Tech |In-Office (Mesa, AZ or Irving, TX)

The Adecco Group; Irving (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

The Adecco Group in Irving, TX is seeking an Administrator to support onboarding of associates after offers are made. The role will manage new hire paperwork, background checks, I-9 setup, and coordination with recruiters to ensure a seamless onboarding experience.

You will use an Applicant Tracking System, maintain accurate files, and assist with payroll tasks while communicating with candidates via phone and email to resolve discrepancies and gather missing information.

Qualifications

• Two years’ experience in an office environment.
• Experience using an Applicant Tracking System.
• Previous staffing industry experience preferred.

Responsibilities

• Process new hire paperwork and onboarding steps.
• Enter employment and background checks in screening systems.
• Verify previous employment by phone or email.
• Follow up with new hires for missing information or discrepancies.
• Set up remote I-9’s and process I-9s through E-Verify.
• Coordinate drug screening by location and document statuses.
• Assist with payroll-related tasks and maintain online employee files.

Skills

Customer service

Communication

Multi-tasking

Detail oriented

Organizational skills

MS Office

Time management

Tools

Applicant Tracking System

MS Office

Job description

About the role

The Administrator role is responsible for onboarding of associates once an offer has been made.

What you’ll be doing

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Process new hire paperwork
• Enter employment and criminal background in screening services/platforms
• Verify via phone/email previous employment
• Follow up with new hires for discrepancies and missing information
• Set up remote I-9’s
• Process I-9’s through E-Verify
• Set up drug screening by location
• Document status of onboarding throughout day
• Assist with payroll functions
• Maintain online employee files for audit purposes
• Work closely with candidates ensuring seamless onboarding in an expedited manner via phone
• Work closely with recruiters and candidates via phone/email/intranet

About you

MINIMUM EDUCATION & EXPERIENCE REQUIREMENTS:

• Two years’ experience in an office environment
• Experience using an Applicant Tracking System
• Previous staffing industry experience preferred

KNOWLEDGE, SKILLS & ABILITIES REQUIREMENTS:

• Self-starter with excellent customer service skills
• Excellent communication skills both phone and email
• Ability to multi-task in a stressful, fast paced environment to meet deadlines
• Detail Oriented
• Organized
• Excellent MS Office skills
• Sense of urgency – follow up with candidates throughout day
• Works well in a team environment

Why choose us?

It’s an exciting time to be part of our team. We’re proud to be a global thought-leader and care about doing the best job we can to ensure better futures for everyone. We do this by building our Future@Work strategy as a united team of 30,000+ colleagues with a collective spirit working in over 60 countries globally.

You’ll have the opportunity to grow across a variety of interesting jobs and careers over our extensive portfolio of global brands. We empower our colleagues to work in the smartest, most efficient ways to achieve total balance between the demands of their jobs and their lives. That’s why we give you the autonomy and support you need to work in the way that makes you most productive, agile, confident, and insightful.

Putting people first, pioneering with a collective spirit and always advancing with a growth mindset -that’s what we stand for at the Adecco Group. Here, we are all individuals with a unique perspective on the world we live in. That’s what makes us stronger. Whoever you are and whatever your background, you can be yourself. So, we aim to build on the attributes that make you, you. We offer a range of world‑class resources for upskilling and development, satisfying your curiosity while the sharing skills, knowledge, and expertise to grow together.

Make an impact where it matters most.

A journey to bring out the best in you

We believe that having an understanding of the hiring process helps you to prepare, feel, and be, at your best. As a global, multi brand organization with multiple different roles, our application process can vary.

On our career site, you will find some of the key steps you can expect to guide you along the way.

As one of the world’s largest employers we believe in talent, not labels, and focus on the diverse and unique skills our people bring. We have zero tolerance for any unlawful discrimination or harassment, against any employee, associate, or candidate, at any stage of that person’s journey with us. We seek to foster a culture of belonging and purpose, an environment where everyone can thrive and feel engaged, and where difference is respected and valued. Our commitment to equity, equal opportunity, inclusion, and diversity is part of our broader commitment to respecting fundamental human rights across our value chain. The Adecco Group is proud to be an Equal Opportunity Employer.

Equal Opportunity Employer/Veterans/Disabled

The Company will consider for employment qualified applicants with arrest and conviction records

Posting date: 08-10-2026