On-site Property Manager I (Temporary)

The Scanning Company, LLC; Los Angeles (CA); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Paid sick leave and vacation

Paid holidays including birthday week

Health coverage

403(b) retirement plan matching

Therapy stipend

Job summary

Little Tokyo Service Center (LTSC) is seeking an on-site Property Manager I for a temporary, full-time role at LTSC-managed residential buildings in Los Angeles. The position entails day-to-day operations, leasing support, and resident relations, with duties including handling budgets and ensuring regulatory compliance.

The PM I resides on-site in a company-provided apartment and may be required to respond to property matters after hours, weekends, and holidays.

Qualifications

• High school diploma or GED required; some college preferred.
• Strong administrative, organizational, recordkeeping and time-management skills.
• Bilingual skills are a plus.

Responsibilities

• Manage day-to-day operations of an affordable housing property in line with policies and laws.
• Maintain applicant and resident records; support leasing and occupancy.
• Prepare reports and monitor property expenses and budgets.
• Respond to emergencies and property issues during evenings, weekends, and holidays.
• Coordinate with vendors, service providers, and management leadership.

Skills

Administrative skills

Time-management

Customer service

Organizational skills

Bilingual (bonus)

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Property management software

Job description

JOB ANNOUNCEMENT

On-site Property Manager I (Temporary Position until February 28, 2027)

Location

On-site at LTSC-managed residential buildings

Compensation

$28.00-$33.00 per hour, depending on experience

Hours

Temporary, Full-time, Regular, Non-Exempt

Benefits

Comprehensive Benefits package includes -

• Paid sick leave and vacation leave
• Paid holidays including your birthday and the week between Christmas and New Year's
  • Exception for Property Management Staff During: In addition to the base pay, PTO pay is provided when you're required to work during an organization-wide closure or floating holiday.
• Full health coverage for employees through designated health plans
• Employer matching for 403(b) retirement plan
• Therapy stipend

Supervisor

Director of Property Management & Strategy

Background

For 45 years, Little Tokyo Service Center (LTSC) has provided a safety net of social welfare and community development services to empower people and communities in need. LTSC provides culturally and linguistically appropriate services to the Japanese American community in the Southland, builds multi-family affordable housing projects to uplift low-income neighborhoods of color throughout Los Angeles, and promotes equitable development and cultural preservation in the Little Tokyo neighborhood.

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, sexual orientation, age, national origin or disability.

Summary of Duties

The onsite Property Manager I is responsible for the day-to-day operational execution of an affordable housing community and serves as the primary point of contact for residents, applicants, vendors, service providers, and property management leadership. The Property Manager I is responsible for maintaining a safe, clean, well-maintained, and welcoming community; supporting leasing and occupancy; maintaining accurate property and resident records; and ensuring compliance with applicable laws, regulations, funding requirements, and company policies. Because this is an onsite position, the Property Manager I is required to reside at the property in a company-provided apartment and may be asked at times to respond to property matters, including emergencies, during evenings, weekends, and holidays.

Property Operations and Administration

• Assist with the day-to-day operations of the property in accordance with company policies, procedures, budgets, and applicable laws and regulations.
• Assist with the maintenance of the property office, records, files, resident documentation, and other administrative materials in an accurate, organized, and professional manner.
• Maintain regular office hours and provide professional customer service to residents and visitors.
• Assist with preparing and submitting operational, financial, incident, and other reports within established deadlines.
• Assist with monitoring property expenses, review invoices for accuracy, and assist with explanations of budget variances.
• Process purchases, invoices, and other property-related administrative transactions in accordance with established procedures.
• Promptly report unusual conditions, incidents, resident issues, property concerns, or other matters requiring management’s attention.

Rent Collection and Resident Accounts

• Collect and process monthly rents and other applicable charges in accordance with established procedures.
• Complete deposits in accordance with procedures and maintain accurate documentation of all transactions.
• Process rent adjustments and post charges, late fees, work-order charges, and other resident account transactions as authorized.
• Monitor delinquent accounts and pursue collections in accordance with procedures and applicable laws.
• Prepare and distribute notices related to rent, lease compliance, and community rules.
• Maintain organized files (paper and digital) for leases, move-in/move-out packets, and correspondence.

Leasing, Occupancy and Resident Eligibility

• Maintain an active waiting list and contact prospective applicants and referral agencies as directed.
• Show available apartments and lease vacant units in a timely and professional manner.
• Assist with applications, eligibility determinations, initial certifications, and move-ins / move-outs.
• Complete rental agreements and ensure required documentation is properly executed and maintained.
• Conduct and/or assist with income recertifications and obtain required tenant information.
• Maintain accurate, complete, confidential, and audit-ready resident files.
• Maintain compliance with applicable LIHTC, HUD, HOME, HCD, LAHD, Section 8, Fair Housing, and other funding or regulatory requirements, as applicable to the property.
• Assist with audits, compliance reviews, inspections, and requests for documentation from management, regulatory agencies, or other authorized parties.

Resident Relations and Housing Stability

• Respond to resident questions, concerns, and requests in a timely manner and document issues appropriately.
• Enforce lease provisions, community rules, and property procedures fairly and consistently.
• Issue notices of lease or rule violations in accordance with procedures and applicable law.
• Refer residents to social service agencies or other community resources when assistance is needed.
• Meet regularly with resident services staff, case managers, or other service providers, as applicable, to address resident concerns and promote housing stability. Escalate matters that require management intervention.
• Assist supervisory staff and legal counsel with unlawful detainer, eviction, or other legal proceedings.
• Prepare and maintain documentation supporting lease enforcement actions and recommendations.

Property Maintenance and Physical Oversight

• Conduct regular, including daily as appropriate, inspections of the property, buildings, grounds, common areas, vacant units, and community spaces.
• Maintain a clean, safe, attractive, and well-maintained environment throughout the property.
• Oversee the preparation of vacant units and ensure they are made ready for occupancy in a timely manner.
• Coordinate and follow up on maintenance requests and ensure work orders are properly generated, tracked, completed, and closed.
• Communicate with security personnel and assist with addressing security concerns when appropriate.
• Document and report incidents involving injury, property damage, security concerns, or other unusual events.

Contribute to the day-to-day operations of the Property Management Department and LTSC as a whole

• Support activities to advance the mission of LTSC to create positive change for people and places.
• Participate in meetings, training programs, and other professional development activities as required.
• Assist with other properties or operational functions when reasonably requested.

Qualifications, Experience, and Skills

• High school diploma or GED required; some college or relevant education preferred.
• Minimum of one to two years of residential property management or onsite property management experience.
• Experience with affordable housing programs such as LIHTC, HCD, LAHD, and/or Section 8 preferred.
• Experience working with formerly unhoused individuals or residents with special needs preferred for supportive housing positions.
• Strong administrative, organizational, recordkeeping, and time-management skills.
• Excellent written and verbal communication skills.
• Strong customer service and interpersonal skills.
• Mathematical and analytical skills, including the ability to review resident-account information.
• Proficiency with Microsoft Word and Excel; experience with property management software is a plus.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently while collaborating effectively with supervisors, coworkers, residents, vendors, and service providers.
• Bilingual skills are a plus.
• Valid California driver's license, automobile insurance, and an acceptable driving record may be required.
• Proof of eligibility to work in the United States

Physical and Working Conditions

This position requires regular onsite activity in addition to office-based administrative work. Duties may include:

• Walking the property and conducting daily inspections.
• Working outdoors and being exposed to varying weather conditions.
• Lifting, pushing, or pulling items weighing up to approximately 25 pounds.
• Responding to maintenance, safety, security, and resident matters throughout the property.

Equivalent education or experience can be substituted for all minimum qualifications, except when legal requirements, such as a license/certification/registration, are required.

Essential Functions Statement

This position requires regular local travel to fulfill essential job duties. In some circumstances, driving is necessary due to time sensitivity, cost efficiency, or lack of comparable public transportation options. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position, in accordance with applicable law.