On Site Property Manager

Rural Communities Housing Development Corporation; Lakeport (CA); On-site; USD 55,875,000 - 70,313,000; Full time

Benefits offered by this job

On-site housing

Health insurance coverage

Dental & Vision coverage

Life insurance

401(k) retirement plan

Paid holidays

Vacation, sick, personal, and wellness

Job summary

Rural Communities Housing Development Corporation seeks an On-Site Property Manager for an assigned apartment complex in Lakeport, CA. The role requires living on-site; a two-bedroom apartment and utilities are provided as additional compensation.

You will enforce occupancy rules, coordinate tenant services, and ensure compliance with government programs. Responsibilities include reviewing applications, maintaining records, conducting regular property walks, handling financial tasks with the

Qualifications

• Good writing and math skills are required.
• Highly organized and thorough.
• Ability to work with minimal supervision.
• Bookkeeping experience is helpful, but not required.
• Familiarity with landlord/tenant law is helpful.
• Must have a California driver’s license and reliable transportation.
• USDA Rural Development Certification within six months (employer paid).

Responsibilities

• Review tenant applications for eligibility and maintain waiting lists.
• Process eligible applications according to program guidelines (TCAC, HOME, HUD, USDA).
• Keep move-in files complete and orderly.
• Attend training as needed.
• Walk the property at least twice daily to ensure presence and appearance.
• Turn vacant units quickly by monitoring vendors and maintenance staff.
• Distribute rent bills and collect rent and deposits; coordinate with accounting.
• Complete lease forms and explain occupancy terms.
• Instruct tenants on emergency procedures and rules.
• Perform annual certifications and prepare weekly/monthly/quarterly reports.
• Assist compliance with audits and inspections by lenders and agencies.
• Investigate tenant complaints and handle notices and evictions as needed.
• Show vacancies and market to reduce vacancy loss.
• Inspect units and arrange turnover repairs; manage security deposits.

Skills

Writing skills

Math skills

Organized

Self-motivation

Education

USDA Rural Development Certification (within 6 months)

Tools

Microsoft Office

Excel

Internet

Job description

On Site Property Manager

Rural Communities Housing Development Corporation Lakeport, California, United States

About this position

MISSION STATEMENT: To provide decent and affordable housing to low- and moderate-income persons.

VISION STATEMENT: RCHDC is committed to being an industry leader of Rural Northern California in providing low- and moderate-income housing. RCHDC continually strives to be a strong, dynamic, and flexible organization; effective at achieving its mission through its efforts and partnerships, both public and private.

About the role

• RCHDC is looking for an On Site Property Manager who will organize and administer the apartment complex, verify and process information required complying with government regulations. To enforce rules of occupancy in accordance with corporation policy, government regulations, and the project's Management Plan. To coordinate the offering of tenant services that address issues such as life skills, medical needs, employment assistance, and academic support to help build and sustain healthy communities and advance the overall quality of life. The Property Manager is required to live On-Site. A two bedroom apartment and utilities will be provided as additional compensation.

What you'll do

• Review tenant applications for eligibility; maintain and purge waiting lists; show available units.
• Follow RCHDC’s procedure for processing eligible applicants within the program guidelines attached to the property (i.e. TCAC, HOME, HUD, and USDA.)
• Works diligently to ensure that all new move-in files are complete and orderly.
• Attends training as needed and recommended by RCHDC. These trainings may require overnight stays out of town.
• Walks property at least twice per day (once in the morning and once in the evening) to assure tenants of management presence and to monitor the overall appearance of the property.
• Attends regular in-house training and informational meetings offered by RCHDC.
• Ensures that vacant units are "turned" in the fastest possible time by monitoring timeliness of vendors and maintenance staff; walks vacant unit daily to monitor progress of turn.
• Distributes rent bills, collects rent and security deposits for submittal to the accounting department; works with accounting staff to facilitate smooth accounting procedures.
• Completes lease forms, outlines conditions and terms of occupancy with new tenant and completes relevant paperwork.
• Instructs tenants in emergency procedures, appliance use, and property rules.
• Performs annual re-certification of tenants, completes required weekly reports, monthly reports, and quarterly reports as needed.
• Cooperates with compliance staff in submitting requested information for audits, inspections and annual reports for lenders and regulatory agencies.
• Investigates tenant complaints and resolves tenant issues, prepares written incident reports, prepares and serves tenant warning notices, 3-Day notices, 10-Day notices, and 30-Day notices, appears in eviction proceedings, and maintains tenant history logs.
• Shows vacant units and applies approved marketing strategies to reduce vacancy loss.
• Conducts annual unit inspections, walk through of vacated units assessing any damage, cost of repairs, and arrange turnover repairs. Prepares security deposit refund statements and submits to accounting department for disbursement in accordance with lease provisions.
• May need to act as a repair person in an emergency.
• Provide local information of available nearby schools, shopping malls, recreational facilities, and public transportation.
• Oversees, coordinates, and maintains calendar of events and users for multi-purpose room and computer room use where applicable.
• Perform social programs duties by coordinating community events such as guest speakers, potlucks, money management/financial literacy education classes, and Neighborhood Watch Programs.
• Perform community service duties by assessing the community needs for the property and creating a service plan to implement programs based upon these needs. Establish collaborations with service providers, referring tenants to available service programs, resources, and agencies.
• Other duties as assigned.

Qualifications

• Must have good writing, and math skills.
• Must be well organized and thorough.
• Must be able to work and make decisions without supervision.
• Bookkeeping experience helpful, but not required.
• Familiarity with landlord/tenant law helpful.
• Ability to work with and be sensitive to the needs of low-income persons.
• Obtain and maintain an USDA Rural Development Manager Certification within six months (cost covered by employer.)
• Possession of a valid California Driver’s License, a good driving record, and automobile insurance per requirements of the State of California. Also have reliable transportation and willingness to use own automobile on job.
• A working knowledge of Microsoft Office; proficient in Excel, Word, graphic software and facility with the Internet.
• Ability to organize work and priorities to meet deadlines.
• Previous management experience preferred.

Pay

• $19.50 - $24.50 per hour

RCHDC takes pride in its competitive benefits package

• 14 Paid Holidays
• Vacation Leave (increases based on years of service)
• Sick Leave, Personal Leave and Wellness Leave
• We pay 95% of employee-only Health insurance premium
• We pay 100% of employee-only Dental & Vision premium
• We pay 100% of employee-only $25,000 Life insurance premium
• We pay 100% of employee-only Accident insurance premium
• RCHDC offers a 401(k) retirement plan with an annual company match

Schedule

Monday through Friday, 40 hours per week