On Site Property Manager

Rural-Communities-Housing-Development-Corporation

Lakeport (CA)

On-site

USD 27,000 - 34,000

Full time

16 hours ago

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Benefits offered by this job

14 Paid Holidays

Vacation Leave

Sick Leave

Health insurance premium 95% paid

Dental & Vision premium 100% paid

Life insurance premium 100% paid

Accident insurance premium 100% paid

401(k) with company match

Job summary

Rural Communities Housing Development Corporation Lakeport, California invites applicants for On Site Property Manager. This role expects live-on-site housing, manages occupancy, processes tenant info per TCAC/HUD/USDA rules, and coordinates tenant services to boost community well-being.

Regular visits, turnover management, and reporting are required; training and occasional overnight travel may occur. Candidates should have strong writing and math skills, be well organized, and capable of

Qualifications

Strong writing and math skills.
Well organized, thorough and self-directed.
Bookkeeping experience helpful.
Familiarity with landlord/tenant law helpful.
USDA Rural Development Manager Certification within six months (cost covered by employer).

Responsibilities

Review tenant applications for eligibility; maintain and purge waiting lists; show available units.
Follow procedures for processing eligible applicants within program guidelines (TCAC, HOME, HUD, USDA).
Work to ensure new move-in files are complete and orderly.
Attend trainings as needed and recommended by RCHDC; overnight stays may be required.
Walk property at least twice per day to ensure management presence and property appearance.
Attend in-house trainings and meetings offered by RCHDC.
Ensure vacant units are turned quickly by monitoring vendors and staff; walk vacants daily.
Distribute rent bills, collect rent and deposits; work with accounting for procedures.
Complete lease forms; outline occupancy terms and paperwork.
Instruct tenants on emergency procedures and rules.
Perform annual re-certifications and required reports.
Assist compliance with audits, inspections, and lender/regulatory reporting.
Investigate tenant complaints and issue notices; manage eviction proceedings as needed.
Show vacant units and apply marketing strategies to reduce vacancies.
Conduct annual unit inspections and arrange turnover repairs.
May act as repair person in emergencies.
Provide local information on amenities and transport.
Oversee calendars for multi-purpose spaces and community room use.
Coordinate social/community service programs and collaborations with providers.
Other duties as assigned.

Skills

Good writing

Math skills

Organized

Independent work

Driver's license

Education

USDA Rural Development Manager Certification

Tools

Microsoft Office

Excel

Word

Graphic software

Job description

On Site Property Manager

Rural Communities Housing Development Corporation Lakeport, California, United States

About this position

MISSION STATEMENT

To provide decent and affordable housing to low- and moderate-income persons.

VISION STATEMENT

RCHDC is committed to being an industry leader of Rural Northern California in providing low- and moderate-income housing. RCHDC continually strives to be a strong, dynamic, and flexible organization; effective at achieving its mission through its efforts and partnerships, both public and private.

About the role

RCHDC is looking for an On Site Property Manager who will organize and administer the apartment complex, verify and process information required complying with government regulations. To enforce rules of occupancy in accordance with corporation policy, government regulations, and the project's Management Plan. To coordinate the offering of tenant services that address issues such as life skills, medical needs, employment assistance, and academic support to help build and sustain healthy communities and advance the overall quality of life. The Property Manager is required to live On-Site. A two bedroom apartment and utilities will be provided as additional compensation.

What you’ll do

Review tenant applications for eligibility; maintain and purge waiting lists; show available units.
Follow RCHDC’s procedure for processing eligible applicants within the program guidelines attached to the property (i.e. TCAC, HOME, HUD, and USDA.)
Works diligently to ensure that all new move-in files are complete and orderly.
Attends training as needed and recommended by RCHDC. These trainings may require overnight stays out of town.
Walks property at least twice per day (once in the morning and once in the evening) to assure tenants of management presence and to monitor the overall appearance of the property.
Attends regular in-house training and informational meetings offered by RCHDC.
Ensures that vacant units are "turned" in the fastest possible time by monitoring timeliness of vendors and maintenance staff; walks vacant unit daily to monitor progress of turn.
Distributes rent bills, collects rent and security deposits for submittal to the accounting department; works with accounting staff to facilitate smooth accounting procedures.
Completes lease forms, outlines conditions and terms of occupancy with new tenant and completes relevant paperwork.
Instructs tenants in emergency procedures, appliance use, and property rules.
Performs annual re-certification of tenants, completes required weekly reports, monthly reports, and quarterly reports as needed.
Cooperates with compliance staff in submitting requested information for audits, inspections and annual reports for lenders and regulatory agencies.
Investigates tenant complaints and resolves tenant issues, prepares written incident reports, prepares and serves tenant warning notices, 3-Day notices, 10-Day notices, and 30-Day notices, appears in eviction proceedings, and maintains tenant history logs.
Shows vacant units and applies approved marketing strategies to reduce vacancy loss.
Conducts annual unit inspections, walk through of vacated units assessing any damage, cost of repairs, and arrange turnover repairs. Prepares security deposit refund statements and submits to accounting department for disbursement in accordance with lease provisions.
May need to act as a repair person in an emergency.
Provide local information of available nearby schools, shopping malls, recreational facilities, and public transportation.
Oversees, coordinates, and maintains calendar of events and users for multi-purpose room and computer room use where applicable.
Perform social programs duties by coordinating community events such as guest speakers, potlucks, money management/financial literacy education classes, and Neighborhood Watch Programs.
Perform community service duties by assessing the community needs for the property and creating a service plan to implement programs based upon these needs. Establish collaborations with service providers, referring tenants to available service programs, resources, and agencies.
Other duties as assigned.

Qualifications

Must have good writing, and math skills.
Must be well organized and thorough.
Must be able to work and make decisions without supervision.
Bookkeeping experience helpful, but not required.
Familiarity with landlord/tenant law helpful.
Ability to work with and be sensitive to the needs of low-income persons.
Obtain and maintain an USDA Rural Development Manager Certification within six months (cost covered by employer.)
Possession of a valid California Driver’s License, a good driving record, and automobile insurance per requirements of the State of California. Also have reliable transportation and willingness to use own automobile on job.
A working knowledge of Microsoft Office; proficient in Excel, Word, graphic software and facility with the Internet.
Ability to organize work and priorities to meet deadlines.

Pay