On-Site Office & Project Manager (Fire Protection)

EMCOR Facilities Services, Inc.; Richmond (VA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Paid holidays

PTO

401k

Health, dental, and vision insurance

Employer paid life insurance

Disability coverage

Job summary

eTEC Fire Protection, a wholly owned subsidiary of EMCOR Group, is seeking a full-time, on-site Office Manager/Assistant Project Manager. This role supports administrative, financial, and project management tasks, including job setup, billing, lien waivers, and documentation.

The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Salary range $50,000–$65,000 plus benefits.

Qualifications

• High school diploma or equivalent.
• 2+ years of office management or construction administration experience.
• Strong proficiency in Microsoft Office.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Ability to prioritize work and meet deadlines.
• Familiarity with AIA billing and lien waiver processes preferred.
• Knowledge of Procore, Textura, GCPay or similar platforms a plus.

Responsibilities

• Manage daily office operations and administrative functions.
• Answer and direct incoming phone calls with a professional first impression.
• Oversee office supplies and equipment to keep the office organized.
• Organize and maintain electronic and physical filing systems.
• Process daily deposits and payments, ensuring accurate recording.
• Follow up on invoices and manage collections for timely payments.
• Set up new projects by creating job files and entering information.
• Maintain COIs and bonds; process change orders in COINS.

Skills

MS Office

Communication

Organization

Multitasking

Education

High school diploma

Tools

Procore

Textura

GCPay

Job description

eTEC Fire Protection, a wholly owned subsidiary of EMCOR Group, is seeking a full-time, on-site Office Manager/Assistant Project Manager. This role supports administrative, financial, and project management tasks, including job setup, billing, lien waivers, and documentation.

The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Salary range $50,000–$65,000 plus benefits.