On-site Office Admin & Safety Coordinator

First Insurance Company of Hawaii; Pasadena (CA); On-site; USD 50,000 - 58,000; Full time

Benefits offered by this job

401K match

Job summary

Tokio Marine Management in Pasadena is seeking an Office Admin & Safety Coordinator to support front desk operations, mail services, and facilities, ensuring a safe and organized workplace. On-site five days per week, you will uphold security, process invoices in Concur, and assist with safety meetings and emergency planning.

The role requires a bachelor’s degree (preferred), 1–3 years in an office/facilities role (insurance preferred), and strong MS Office skills.

Qualifications

• Bachelor’s degree preferred
• 1–3 years of experience in an office, facilities or warehouse environment, preferably within the insurance industry
• Prior experience in a safety role preferred
• Ability to lift/move objects up to 30 lbs., and ability to use hand tools and equipment as required.
• Excellent written and verbal communication skills
• MS Office experience using Word, Excel and Outlook

Responsibilities

• Front Desk Support: Answers, screens and redirects incoming telephone calls promptly and courteously. Provides exceptional customer service through greeting, welcoming and directing all visitors.
• Safety & Workplace Support: Coordinates quarterly safety meetings, reviews safety protocols, acts as Safety Champion, assists with emergency preparedness and reports incidents.
• Backup Facilities Operations Support: Assists with daily facilities needs, coordinates access for vendors, supports office setups and conference room readiness.
• Backup Mail Services Coordination: Receives, sorts, distributes mail, prepares outgoing mail, operates mailroom equipment and ensures secure handling of materials.
• Employee Service & Communication: Responds to employee inquiries related to mail, packages, workspace, and facilities services, escalates issues as needed.

Skills

Communication skills

Safety experience

Lifting up to 30 lbs

Education

Bachelor’s degree preferred

Tools

MS Office

Word

Excel

Outlook

Job description

Tokio Marine Management in Pasadena is seeking an Office Admin & Safety Coordinator to support front desk operations, mail services, and facilities, ensuring a safe and organized workplace. On-site five days per week, you will uphold security, process invoices in Concur, and assist with safety meetings and emergency planning.

The role requires a bachelor’s degree (preferred), 1–3 years in an office/facilities role (insurance preferred), and strong MS Office skills.