On-site Moves & Decommissions Specialist

Apple Inc.; Santa Clara (CA); On-site; USD 115,000 - 173,000; Full time

Job summary

Apple seeks an experienced MAC Specialist to execute employee moves, adds, changes, and full building decommissions across Santa Clara Valley on-site. You will be the primary on-site contact for business partners and vendors, ensuring work is completed on schedule, within budget, and to Apple standards.

Collaborating with Project Management, Facilities, IT, Security, EH&S, and Leasing, you will coordinate every move from intake to post-move follow-up, while exploring AI-driven improvements

Qualifications

• 3+ years of experience executing workplace moves, adds, and changes, including on-site vendor direction and day-of coordination.
• Experience supporting building decommissions, closures, or relocations, including asset disposition and multi-team coordination.
• Ability to work a flexible schedule, including evenings, weekends, and extended hours, based on project timelines and business need.
• Experience in planning, coordinating, and executing multiple client needs simultaneously.
• Ability to read and interpret floor plans and maintain accurate space and occupancy records.
• Familiarity with tools such as Integrated Workplace Management Solutions, service request management, MS Office/iWork, and Box.
• Proficiency with AI tools, and a demonstrated ability to apply them to everyday work.

Responsibilities

• Contributes to an inclusive environment through respecting each others' differences and having the curiosity to learn. Foster and maintain excellent relationships with various stakeholders.
• Execute all aspects of the move process, including intake of requests, scoping, scheduling, sequencing, day-of execution, and post-move follow-up.
• Serve as the on-site point of contact during moves and decommissions, directing vendors and resolving issues in real time as conditions change.
• Execute moves and decommissions outside of standard business hours as needed, including evenings and weekends, to minimize disruption to building occupants.
• Execute end-to-end building decommissions, sequencing all activities from initial vacancy through final building turnover.
• Bring together all parties required for a successful decommission, including Project Management, Facilities, Interior Services, IT, Security, EH&S, Environmental, and Asset Management, ensuring each scope is complete and signed off.
• Coordinate the disposition of furniture, equipment, and assets during decommissions, arranging relocation, storage, resale, donation, or recycling in line with Apple's sustainability goals.
• Coordinate cross-functional readiness for every move, including furniture reconfiguration, IT and AV setup, badge and access changes, signage, and custodial support.
• Manage move and decommission vendors, including scheduling, on-site direction, and quality control of labor and materials.
• Develop and maintain service level agreements with vendors, ensuring performance metrics are met.
• Coordinate with the Places Leasing team on decommission timelines and building turnover requirements.
• Update space and occupancy records following each move, ensuring floor plans and seat assignments reflect current conditions.
• Conduct post-move and post-decommission walkthroughs to confirm completion and resolve outstanding punch list items.
• Communicate move logistics, timelines, and expectations to affected employees in advance of each move.
• Proactively work with various partners to prioritize projects and scheduling.
• Continuously evaluate and identify innovative ways to streamline the move and decommission process and improve the employee experience.
• Incorporate AI tools into daily work, and actively develop and pilot new ways of applying AI to improve move planning, tracking, reporting, and vendor coordination.
• Manage and maintain financial processes including vendor invoicing, fiscal year budgets, and forecasts.
• Validate and approve proposals and invoices, ensuring accuracy and compliance with contract terms.
• Provide regular reporting to management on move volume, decommission status, and vendor performance.

Skills

Project coordination

Communication

Problem solving

Multi-tasking

AI tools

Floor plan reading

Education

Bachelor's degree

Tools

IWMS

MS Office/iWork

Box

Job description

Apple seeks an experienced MAC Specialist to execute employee moves, adds, changes, and full building decommissions across Santa Clara Valley on-site. You will be the primary on-site contact for business partners and vendors, ensuring work is completed on schedule, within budget, and to Apple standards.

Collaborating with Project Management, Facilities, IT, Security, EH&S, and Leasing, you will coordinate every move from intake to post-move follow-up, while exploring AI-driven improvements