On-Site Healthcare Sales Admin Assistant: Proposals & POs

Intelli-Tec Security LLC; Syosset (NY); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

PTO

Job summary

Intelli-Tec Security LLC is seeking an on-site Sales Assistant to support the VP of Healthcare with complex administrative tasks. You will process purchase orders, assist with project kickoff activities, and manage the creation and distribution of project and compliance documents for healthcare systems.

The role requires coordinating with internal and external stakeholders, maintaining audit-ready reports, and delivering high-quality customer service in a fast-paced environment.

Qualifications

• Excellent written and verbal communication skills.
• Full professional working proficiency in English.
• Attention to detail with ability to stay focused on tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Valid Driver License and clean driving record.

Responsibilities

• Prepare accurate customer proposals and quotes based on scope and pricing guidance.
• Maintain detailed reporting for proposals, contracts, and project activity to ensure audit readiness.
• Gather information and approvals; follow up to meet deadlines.
• Process purchase orders from large healthcare and other commercial clients.
• Coordinate with internal teams on new purchase orders and awards to support kickoff and alignment.
• Prepare and distribute physical project documentation, including paperwork, labels, and folders.
• Create and distribute documentation to healthcare clients and agencies, ensuring client-specific requirements and deadlines are met.
• Provide excellent customer service while handling high volumes of inquiries.

Skills

Communication

English proficiency

Attention to detail

MS Office

Driver license

Education

Associate degree

Job description

Intelli-Tec Security LLC is seeking an on-site Sales Assistant to support the VP of Healthcare with complex administrative tasks. You will process purchase orders, assist with project kickoff activities, and manage the creation and distribution of project and compliance documents for healthcare systems.

The role requires coordinating with internal and external stakeholders, maintaining audit-ready reports, and delivering high-quality customer service in a fast-paced environment.