On-Site Events & Sales Coordinator

Snake Oil Cocktail Company; San Diego (CA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Health benefits

401(k) retirement plan

Paid sick leave

Parking

Job summary

Snake Oil Cocktail Company in San Diego, CA is seeking a Sales & Event Coordinator to support sales execution and event delivery. You will manage lead intake, event documentation, logistics coordination, and onsite execution to ensure every detail aligns with contracts and our brand standards.

This role blends planning with hands-on work, requiring strong organization, excellent communication, and the ability to work evenings and weekends for events.

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor’s degree in hospitality, business, or related field preferred
• 1–2 years of experience in event coordination, catering sales, hospitality, or administrative support
• Experience with event management or scheduling systems; Nowsta experience a plus
• Intermediate proficiency with Google Workspace, Microsoft Word, and Microsoft Excel
• Basic design skills for menus and event documents (e.g., Canva)
• Strong written and verbal communication and professional client service
• Highly organized, with the ability to manage multiple events and deadlines
• Bartending or bar management experience strongly preferred
• Must be at least 21 years of age by start of employment (alcohol service)

Responsibilities

• Field initial event inquiries and organize leads efficiently
• Manage the general email inbox and answer calls to the main line, routing inquiries appropriately
• Support the sales team with proposal development, gathering client details, and BEO close-out
• Ensure client documents are finalized on time and that signatures and payments are received
• Represent the company at select industry networking and showcase events
• Help generate new sales inquiries and support lead capture systems
• Organize offsite event logistics, including materials and staff instructions
• Upload final BEOs and staff documents to Nowsta and required systems
• Design, print, and pack specialty bar menus and vendor menus
• Research and evaluate offsite venues, attend walkthroughs, and confirm feasibility
• Maintain accurate event management systems, timelines, accounts receivable tracking, and client and catering records
• Create and distribute onsite logistics documents for staff
• Attend operations meetings and coordinate with Sales, Operations, and Warehouse
• Attend events as needed and serve as onsite Bar Manager when assigned
• Provide floor support to bar and catering teams during events
• Assist with setup, breakdown, and post-event cleanliness
• Maintain onsite awareness and address issues directly or escalate

Skills

Event coordination

Hospitality

Communication

Organization

Bartending

Travel coordination

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Nowsta

Google Workspace

Microsoft Word

Microsoft Excel

Canva

Job description

Snake Oil Cocktail Company in San Diego, CA is seeking a Sales & Event Coordinator to support sales execution and event delivery. You will manage lead intake, event documentation, logistics coordination, and onsite execution to ensure every detail aligns with contracts and our brand standards.

This role blends planning with hands-on work, requiring strong organization, excellent communication, and the ability to work evenings and weekends for events.