On-Site Events Coordinator & Logistics Lead

Aviator Nation; Nashville (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

Aviator Nation is seeking an experienced Events Coordinator to manage Dreamland on-site activations, private events, and community happenings in Nashville. The role emphasizes meticulous planning, cross-functional collaboration, and hands-on event-day leadership.

You will coordinate timelines, budgets, and vendor relationships, while ensuring safety, consistency, and top-notch guest experiences across all events.

Qualifications

• 2-3+ years in event coordination, production, or related hospitality/entertainment role.
• Highly organized with strong attention to detail and ability to manage multiple events and timelines.
• Strong vendor management, problem-solving, and decision-making under pressure.
• Confident leading and directing event-day staff and vendors.
• Strong written and verbal communication and follow-through skills.

Responsibilities

• Coordinate and execute Dreamland’s on-site activations, private events, and community events from planning through completion.
• Serve as on-site logistics lead for assigned events, ensuring all departments are prepared and events run smoothly.
• Build and maintain event timelines, budgets, and vendor relationships with the Director of Events & Live Experiences.
• Bridge communication between events, marketing, F&B, and operations teams.
• Oversee day-of load-in, setup, load-out, and breakdown logistics.

Skills

Event coordination

Vendor management

Communication

Leadership

Detail oriented

Tools

Google Sheets

Google Docs

Google Slides

Gmail

TIXR

Audience Republic

BIT

Toast

Job description

Aviator Nation is seeking an experienced Events Coordinator to manage Dreamland on-site activations, private events, and community happenings in Nashville. The role emphasizes meticulous planning, cross-functional collaboration, and hands-on event-day leadership.

You will coordinate timelines, budgets, and vendor relationships, while ensuring safety, consistency, and top-notch guest experiences across all events.