Event Experience Coordinator

Aviator-Nation-544d1ad; Nashville (TN); On-site; USD 40,000 - 65,000; Full time

Job summary

Aviator Nation in Nashville, TN seeks an organized Events Support Assistant to help the events team with day-to-day tasks, scheduling, and coordination across marketing, talent, and operations. You will assist in creating materials, updating trackers, and ensuring accurate event data and assets.

The role requires strong communication, detail orientation, and the ability to manage multiple timelines. This is a hands-on position supporting shows, activations, and post-event reporting.

Qualifications

• Highly organized with strong attention to detail.
• Able to manage multiple timelines and priorities.
• Excellent written and verbal communication.
• Proficient with Google Sheets, Docs, Slides & Gmail.
• Experience with Illustrator, Photoshop, Canva, and CapCut.

Responsibilities

• Provide day-to-day support to the events team.
• Be punctual, reliable, organized, and detail-oriented.
• Assist with a wide range of event-related tasks as needed.
• Maintain organization across projects, timelines, and internal communications.
• Uphold company policies and ensure consistency across all work.
• Assist in maintaining booking calendars, timelines, and launch schedules.
• Support coordination across marketing, events, talent, and operations teams.
• Help build and update trackers, decks, and internal documents.
• Support the preparation of recap reports and internal updates.
• Assist in the execution of shows, activations, and special events.
• Help ensure assets, links, and materials are live and accurate.
• Provide general support leading up to and during events & shows.
• Support post-event reporting, including gathering data and feedback.
• Help coordinate event promotion updates with the team.
• Assist in updating the Dreamland website, and app,
• Assist with setting up ticketing platforms, including on-sales, tiers, and promo codes
• Help coordinate ticketing timelines with marketing and events teams
• Support quality checks to ensure ticket links and details are accurate

Skills

Organization

Attention to detail

Time management

Communication

Google Sheets

Google Docs

Google Slides

Gmail

Illustrator

Photoshop

Canva

CapCut

Tools

Illustrator

Photoshop

Canva

CapCut

Job description

Aviator Nation in Nashville, TN seeks an organized Events Support Assistant to help the events team with day-to-day tasks, scheduling, and coordination across marketing, talent, and operations. You will assist in creating materials, updating trackers, and ensuring accurate event data and assets.

The role requires strong communication, detail orientation, and the ability to manage multiple timelines. This is a hands-on position supporting shows, activations, and post-event reporting.