ON-SITE EVENT MANAGER – CORPORATE EVENTS & GATHERINGS

Hawaii Destination Premier, LLC.; Hawaii; On-site; USD 37,000 - 77,000; Part time

Benefits offered by this job

Training provided

Advancement opportunities

Flexible shifts

Job summary

Hawaii Destination Premier, LLC. is seeking an On-Site Event Manager for corporate events and gatherings across Maui, Hawai'i Island, O'ahu, and Kaua'i. This part-time or project-based role requires seasoned event professionals who thrive in fast-paced hospitality environments and deliver events with aloha.

You will lead execution, manage client relations, and supervise staff, vendors, and venues, ensuring flawless delivery from setup to strike.

Qualifications

• Minimum of 3 years of event management, hospitality, or related experience.
• Experience managing corporate events, receptions, dinners, meetings, or special events delivered with aloha.
• Strong ability to build rapport with clients, hoteliers, vendors, and venue partners.
• Excellent verbal and written communication skills.
• Exceptional attention to detail and organizational skills.

Responsibilities

• Lead pre-event walkthroughs and confirm all details.
• Oversee setup, décor, catering, signage, and AV elements.
• Manage event timelines and coordinate activities.
• Coordinate entertainment, presentations, and production elements.
• Serve as primary on-site contact for clients, venues and vendors.
• Lead event staff and vendors; conduct post-event reporting.

Skills

Event management

Hospitality experience

Leadership

Client relations

Communication

Job description

Join HD Premier as an On-Site Event Manager and be the face of our events from the first walkthrough to the final strike. This is a part-time or project-based opportunity where you'll lead corporate events, incentive functions, receptions, dinners, meetings, and special gatherings, making sure every moment runs seamlessly, on schedule, and exactly as our clients envisioned. If you're a polished event professional who thrives in fast-paced environments, builds trust quickly, and delivers every event with the Aloha Spirit, this is your chance to shine.

We are seeking experienced On-Site Event Managers on all islands, including: Maui, Hawai'i Island, O'ahu, and Kaua'i.

ABOUT THE JOB

As an On-Site Event Manager at HD Premier, you'll serve as our primary on-site representative, leading the execution of events for our corporate programs and incentive travel experiences. This is a casual, part-time or project-based role, ideal for seasoned event professionals who enjoy flexible schedules and hands-on leadership in a fast-paced hospitality environment.

This role is highly collaborative and hands-on, requiring exceptional client service, strong communication, attention to detail, and the ability to build positive relationships with clients, vendors, and venue partners. You'll be part of a team that sets the standard for destination management in Hawaii – or how we call it at HD Premier: Delivering the Unexperienced!

While the following list outlines your primary responsibilities, this position is not limited to these tasks, as the dynamic nature of our business may require flexibility and additional duties:

EVENT PREPARATION & SETUP

Conduct pre-event walkthroughs and confirm all event details

Oversee event setup, ensuring layouts, décor, signage, catering, and audiovisual elements are executed as planned

Ensure venue standards, safety procedures, and client expectations are met

EVENT EXECUTION & GUEST EXPERIENCE

Manage event timelines and coordinate all event activities

Coordinate entertainment, presentations, and production elements

Monitor the guest experience and resolve issues promptly and professionally

Supervise event strike and complete post-event reporting

CLIENT, VENUE & VENDOR RELATIONS

Serve as the primary on-site contact for clients, venues, and vendors

Communicate event updates and manage client requests in real time

Build and maintain professional relationships with clients, hoteliers, vendors, and venue partners

TEAM COLLABORATION & LEADERSHIP

Lead and direct event staff and vendors during setup, execution, and strike

Participate in program briefings and debriefings

Promote teamwork and uphold HD Premier's standards of conduct and appearance

This position requires a detail-oriented approach, excellent communication and leadership skills, and the ability to prioritize effectively in a fast-paced environment.

ABOUT YOU

We're looking for a polished, client-focused event professional who embodies HD Premier's spirit: highly organized, detail-oriented, and at your best when the pace picks up. You build trust quickly, communicate effectively with clients and partners, and consistently deliver exceptional event experiences while representing HD Premier with professionalism and aloha.

You love—

Delivering events that run flawlessly, from first walkthrough to final strike

Building lasting relationships with clients, hoteliers, vendors, and venue partners

Leading a team and bringing everyone together around one shared timeline

Providing customer service that goes beyond expectations

Sharing the Aloha Spirit with every guest and partner

It should be easy for you—

To communicate clearly and professionally, both verbally and in writing

To keep an eye on every detail while seeing the whole event

To stay organized and manage your time across multiple priorities

To solve problems on the spot and adapt to changing circumstances

To make confident decisions and stay calm under pressure

You have—

A minimum of 3 years of event management, hospitality, or related experience

Experience managing corporate events, receptions, dinners, meetings, or special events, delivered with aloha

A strong ability to build rapport and maintain professional relationships with clients, hoteliers, vendors, and venue partners

Excellent verbal and written communication skills

Exceptional attention to detail and organizational skills

Strong problem-solving and decision-making abilities

Reliable transportation and the ability to travel to event venues as required

Availability to work evenings, weekends, and holidays

THE OFFER

Position: On-Site Event Manager – Corporate Events & Gatherings
Start date: Immediately / Q1 2027
Status: Non-exempt, part-time or project base
Schedule: Flexible shifts, including weekends and peak travel periods
Location: We are seeking experienced On-Site Event Managers on all islands, including: Maui, Hawai'i Island, O'ahu, and Kaua'i.

Competitive daily Rate based on a 10-hour workday

Training in corporate hospitality and destination management

Opportunities for advancement within HD Premier