On-Site Business Development Assistant — Growth & Coordination

NewLeaf Symbiotics, Inc.; St. Louis (MO); On-site; USD 45,000 - 58,000; Full time

Benefits offered by this job

Health/Dental/Vision with employer‑pay

Flexible PTO

Paid parental leave

Stock options

On-site fitness facilities

Job summary

NewLeaf Symbiotics is seeking an organized and proactive entry-level Business Development Assistant to provide operational, administrative, and project coordination support to the BD team at our St. Louis headquarters.

This on-site role reports to the BD Lead and helps maintain visibility into project status, deadlines, responsibilities, and deliverables. The position focuses on handling logistics, documentation, and cross-functional coordination with Legal, Regulatory, Product Development,

Qualifications

• Strong organizational and communication abilities with attention to detail.
• Ability to manage multiple concurrent activities and deadlines.
• Proficiency with MS Office 365 and Adobe Acrobat.
• Self-motivated, able to work independently or in a team.
• Experience coordinating across departments and with vendors or partners.

Responsibilities

• Provide operational, administrative, and coordination support to Business Development activities and projects.
• Prepare meeting agendas, take notes, and track action items to completion.
• Manage and track legal agreement workflows, approvals, and signatures.
• Process product and sample requests through internal approval, production, fulfillment, and shipment.
• Handle domestic and international shipments and related documentation for field trials.
• Maintain accurate project records, deadlines, and workflows using Wrike and other systems.
• Follow up with stakeholders on outstanding actions and deliverables.
• Support cross-functional activities with Legal, Regulatory, Product Development, Manufacturing, and Finance.
• Assist with BD materials, reports, presentations, invoices, expenses, and budget tracking.
• Schedule meetings, travel, registrations, and other BD logistics as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Microsoft Office 365

Adobe Acrobat

Independence

Cross-functional teamwork

Education

Associate's or Bachelor's degree in business administration, project management, communications, agriculture, or related field

Tools

Wrike

Job description

NewLeaf Symbiotics is seeking an organized and proactive entry-level Business Development Assistant to provide operational, administrative, and project coordination support to the BD team at our St. Louis headquarters.

This on-site role reports to the BD Lead and helps maintain visibility into project status, deadlines, responsibilities, and deliverables. The position focuses on handling logistics, documentation, and cross-functional coordination with Legal, Regulatory, Product Development,