On-Site Administrative Assistant — Public Safety

City-of-Batavia; Batavia (IL); On-site; USD 63,000 - 87,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

IMRF Pension

Tuition Reimbursement

Annual Awards & Events

Job summary

The City of Batavia's Fire Department is seeking an Administrative Assistant to perform essential administrative and secretarial duties. This on-site role reports to Fire Station #1 and operates Monday through Friday, 8:00 AM – 5:00 PM, providing frontline support to the department and public inquiries.

The ideal candidate is organized, discreet, and customer-service oriented, with strong Microsoft Office skills and accurate typing.

Qualifications

• Graduation from high school with business/secretarial coursework or equivalent experience.
• Strong Microsoft Office skills and the ability to type accurately at speed.
• Ability to handle confidential information and interact with the public tactfully.

Responsibilities

• Receives and screens calls and visitors; directs routine matters to the appropriate authority.
• Relieves department head of routine details; checks reports for accuracy and policy conformance.
• Prepares correspondence, reports, newsletters, and notices for bids and hearings; drafts FOIA responses.
• Schedules meetings, manages mail, and handles department records and records requests.

Skills

Microsoft Office Suite

Typing

Confidentiality

Verbal Communication

Public Interaction

Education

High School Diploma

Tools

Microsoft Word

Excel

Job description

The City of Batavia's Fire Department is seeking an Administrative Assistant to perform essential administrative and secretarial duties. This on-site role reports to Fire Station #1 and operates Monday through Friday, 8:00 AM – 5:00 PM, providing frontline support to the department and public inquiries.

The ideal candidate is organized, discreet, and customer-service oriented, with strong Microsoft Office skills and accurate typing.