On-Site Accounts Payable Specialist – Construction

Vogel Bros. Building Co.; Lakeland (FL); Hybrid; USD 52,000 - 60,000; Full time

Benefits offered by this job

Paid Vacation

Paid Holidays

Paid Vision Insurance

Paid Life Insurance

Paid Long and Short-Term Disability

Paid Maternity/Paternity Leave

Health Insurance

Dental Insurance

Flexible Spending Account

401k Plan

Employee Assistance Program

On-Site Fitness Center

Company apparel

Job summary

Vogel Bros. Building Co. in Lakeland, FL is hiring a full-time Accounts Payable Specialist to manage vendor invoices, employee expenses, and general accounting support for project teams.

This on-site role requires 3+ years of accounting experience, preferably in construction, and a high school diploma or GED. You will ensure accurate processing, reconcile balances, generate reports, respond to vendor inquiries, and provide back-up support to the office.

Qualifications

• High school diploma or GED required.
• Three or more years of accounting experience preferred, especially in construction.
• Strong computer and technology skills, including Microsoft Office Suite.
• Excellent interpersonal, written and verbal communication skills.

Responsibilities

• Follow and ensure proper execution of day-to-day accounting systems and procedures, whether computerized or manual.
• Process vendor invoices and employee expense reports; review, code, and match receipts; investigate discrepancies; enter data.
• Review monthly statements, research discrepancies, and prepare adjustments; reconcile balances.
• Generate reports for daily and monthly account reconciliations.
• Respond to vendor inquiries and provide high level customer service regarding billing and payments.
• Monitor the Accounts Payable email account and process incoming emails.
• Track partial and final lien releases.
• Back-up support to office administrative staff as needed.
• Complete special projects as assigned.

Skills

Communication skills

Team player

Attention to detail

MS Office

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Description

This position is On-site in Lakeland, FL.

As an award-winning, multi-generational construction services company, Vogel Bros. Building Co. attributes its success and longevity to the values and beliefs that have been shared throughout the generations. We work with customers across the country, focusing on enhancing the lives of the people in the communities we serve. Our lean culture is embodied in our employees, always striving to embrace innovation and offer creative solutions in order to be the employer of choice as well as our customer’s champion.

Currently, we are seeking an individual to join Vogel Bros.’ Lakeland, FL office as a full-time Accounts Payable Specialist. The Accounts Payable Specialist is responsible for accounts payable and accounting support for the project teams. We believe in having a sustainable level of growth and resources, so when we bring on new people to our team, we do so conscientiously and with the goal of adding a team player who’s passionate about doing what it takes to grow and develop the company and the people around them.

Candidates with at least three or more years of accounting experience and strong administrative skills are encouraged to apply. An accounting role in the construction industry preferred but not required.

Responsibilities of the Account Payable Specialist position include but are not limited to:

• Follow and ensure proper execution of day-to-day accounting systems and procedures, whether computerized or manual.
• Timely and accurately process vendor invoices and employee expense reports including: review, code and match receipts to invoices; investigate discrepancies; and enter data in accounting software.
• Review monthly statements, research and resolve discrepancies, research and analyze job account status; prepare account adjustments to manual and computerized records; annotate records to explain and summarize adjustments; search account histories to locate imbalances and incorrect entries; cross reference adjustments to source documents and related files; prepare and reconcile balances of accounts.
• Generate reports required for daily and monthly account reconciliations.
• Gather and compile supporting details for computing invoices, tax and billings.
• Respond to all vendor inquiries and provide high level customer service to address and resolve questions and issues, especially in regard to billing and payment status.
• Monitor the Accounts Payable email account, responding to and processing incoming emails accordingly.
• Track partial and final lien releases.
• Maintain a neat and orderly work space.
• As needed, provide back-up support to office administrative staff (such as but not limited to: answering phone calls, greeting visitors, etc.).
• Complete special projects as assigned.

What do we offer?

At Vogel Bros., we offer a competitive salary and the following list of benefits:

• Paid Vacation
• Paid Holidays
• Paid Vision Insurance
• Paid Life Insurance
• Paid Long and Short-Term Disability Insurance
• Paid Maternity/Paternity Leave
• Health Insurance
• Dental Insurance
• Flexible Spending Account
• 401k Plan
• Employee Assistance Program
• State-of-the-art facility
• On-Site Fitness Center
• Vogel Bros. company apparel
• We believe in having fun! Impromptu celebrations to major events, our strong culture of teamwork and collaboration allows our employees to balance their work through a variety of occasions.

Vogel Bros. Building Co. is proud to be an Equal Employment Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, ancestry, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, marital status, status as a protected veteran, status as an individual with a disability, genetic information, or other any other discriminatory basis prohibited by state or federal law.

Requirements

Education and Experience:

• High school diploma or GED
• Three or more years of relevant work experience and/or training, or equivalent combination of education and experience preferred, preferably in general accounting role in the construction industry.

Preferred skills include:

• Candidates must possess:
• Possess and maintain valid driver’s license and reliable means of transportation.
• Reliable attendance is imperative.
• Strong computer and technology skills required, including proficient knowledge and use of Microsoft Office Suite.
• Excellent interpersonal, written and verbal communication skills, including the ability to effectively communicate information one-on-one and/or in small group situations to both internal and external customers.
• Ability to work as a team player and take initiative to take on and complete tasks.
• Demonstrate strong organizational skills and attention to detail.
• Professional appearance and manners for greeting guests, as well as professional telephone etiquette & friendly disposition for answering calls.

Work Environment:

• Ability to stand, walk, climb stairs, and sit
• Ability to lift 25 pounds without assistance
• Indoor, non-smoking, temperature-controlled environment
• Exposure to outside elements if and when on job sites