On-Campus Clinical Admin & Lab Coordinator

Chapman University Crean College of Health & Behavioral Sciences; Irvine (CA); On-site; USD 33,000 - 35,000; Full time

Job summary

Chapman University Crean College of Health & Behavioral Sciences in Irvine, CA seeks an Administrative Assistant to support the Adult Learning Lab (ALL) and the Director of Clinical Education (DCE). The role handles reception, scheduling, data entry, and records management for students, clients, and staff within the graduate program.

You will coordinate interprofessional education experiences, track trainee hours, and assist with recruitment and onboarding of clinical placement sites while

Qualifications

• A minimum of two years related experience in providing administrative support to professional staff.
• Strong oral communication skills; professional telephone and email etiquette.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide front desk reception and greet visitors, students, and staff.
• Coordinate schedules, appointments, and daily operational needs of the Learning Lab.
• Monitor voicemails/emails and communicate changes to clinicians and supervisors.
• Oversee intake/outtake processes and maintain patient records with confidentiality.
• Assist with clinical placement logistics, rotations, and documentation.

Skills

Oral communication

Phone etiquette

Email etiquette

Confidentiality

Teamwork

Education

Bachelor's degree or equivalent education

Tools

Calipso

Campus Solutions

PeopleSoft

Blackboard

25Live

Job description

Chapman University Crean College of Health & Behavioral Sciences in Irvine, CA seeks an Administrative Assistant to support the Adult Learning Lab (ALL) and the Director of Clinical Education (DCE). The role handles reception, scheduling, data entry, and records management for students, clients, and staff within the graduate program.

You will coordinate interprofessional education experiences, track trainee hours, and assist with recruitment and onboarding of clinical placement sites while