On call - Site Coordinator

Housing Consortium of the East Bay; United States; On-site; USD 25,000 - 36,000; Full time

Job summary

The Housing Consortium of the East Bay is seeking a Site Coordinator to provide site-specific property administrative support and site management assistance across our housing program. You will help move-in/out, track rent when applicable, support safety planning, and assist in inspections and daily operations to keep units safe and well-maintained.

The role requires strong organizational skills, reliable customer service, and the ability to coordinate with staff, security, and participants.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Excellent customer service skills, friendly and reliable.
• Detail oriented, highly organized, able to manage multiple tasks.

Responsibilities

• Provide site-specific property administrative support and maintain filing.
• Assist move-in/move-out, and rent tracking when applicable.
• Support safety planning, maintenance and site sanitation initiatives.
• Assist in occupancy issue resolution and site inspections.
• Coordinate meal preparation and distribution and monitor site cleanliness.

Skills

Customer service

Organization

Attention to detail

Multitasking

Education

High school diploma or GED; associate degree preferred

Job description

General Position DescriptionThe site Coordinator provides site-specific property administrative support, site management support, and property access coverage.Duties and ResponsibilitiesProperty Administrative SupportSupport the move-in and move-out of participants into units.Collect and track participant rent (when applicable)Provide property management support in safety planning, preventative maintenance, site sanitation planning, disaster preparedness planning, and other projects assignedMaintain the property filing system, order office supplies, and maintain electronic equipmentPerform standard office duties, including mailing, faxing, scanning, and preparing correspondenceReceive and log in mail and other deliveries.Site Management SupportAssist the Site Manager and the Support Services Staff in coordinating the resolution of occupancy issues with participantsAssist in operating the centralized maintenance tracking systemCoordinate meal preparation and distribution (breakfast, lunch, and dinner)Monitoring and enforcing site Quiet HoursMonitor site cleanliness and keep offices clean and orderlyMonitor surveillance camerasSupervise security officersMonitoring site supplies including utensils, food storage, participant move-in suppliesProvide emergency response as needed, keeping participants and site safe and securePerform regular Wellness Checks on participants. Inform site/ program manager if a participant is ill or hasn’t been seen for more than 72 hours.Perform emergency Wellness Checks when there is a report of a participant not feeling wellPerform hourly fire and safety watch around the side.Participate in shift crossover meetings.Write hourly, at minimum, site activity entries in the program logbook.Inform the Site/Program manager of any emergencies.Assist in unit inspections for safety and habitabilityAmericans with Disability SpecificationsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.Physical DemandsWhile performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.Job Duties Disclaimer StatementThis position description does not imply that these are the only duties to be performed by the employee. Employee will be required to follow all other job related instructions and to perform all other job related duties directed by their supervisor.I have read, understand, and agree the terms and conditions listed above._______________________________________________________________________Printed NameSignatureDateHCEB is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected by law.RequirementsMust have a high school diploma or equivalency (e.g., GED); associate degree-holder preferredGood customer service skills (friendly, helpful, patient, reliable, dependable, responsible, and punctual)Must be detail oriented, highly organized, and possess the ability to prioritize work and manage multiple projects-which may change in priority from day today.