Oliver Wyman – Executive Assistant III - New York

Oliver Wyman; New York (NY); Hybrid; USD 84,000 - 137,000; Full time

Job summary

An established industry player is seeking a detail-oriented Executive Assistant to support the Managing Partner. This role involves managing complex schedules, handling sensitive information, and ensuring smooth operations within the team. The ideal candidate will possess excellent organizational and communication skills, demonstrating a proactive approach to problem-solving. Join a dynamic environment where your contributions will directly impact the success of high-level initiatives and client relationships. This position offers a competitive salary and a comprehensive benefits package, making it an exciting opportunity for experienced professionals.

Benefits

Health and Welfare Benefits

Tuition Assistance

401K Savings

Employee Assistance Programs

Qualifications

• 10+ years of administrative experience required.
• Experience with data analysis and reporting is a plus.

Responsibilities

• Manage complex client queries and provide administrative support.
• Handle confidential information with discretion.
• Deliver a positive service experience to clients.

Skills

Organizational Skills

Project Management

Communication Skills

Problem-Solving Skills

Discretion

Emotional Intelligence

Education

Bachelor's Degree

Job description

Direct message the job poster from Oliver Wyman

About Oliver Wyman

Oliver Wyman is a global leader in management consulting. With offices in 60 cities across 29 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. Our 5000 professionals help clients optimize their business, improve their operations, and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman’s thought leadership is evident in our agenda-setting books, white papers, research reports, and articles in the business press. Our clients are the CEOs and executive teams of the top Global 1000 companies. Visit our website for more details about Oliver Wyman: www.oliverwyman.com

Job Overview:

Oliver Wyman is looking for an experienced, resourceful, and detail-oriented Executive Assistant to support the Managing Partner (MP), Global Head of Capabilities. This position will perform diverse, advanced, and confidential daily C-suite level administration. In this role you will:

• Own and successfully execute a variety of administrative tasks for the MP
• Manage complex client queries and identify creative solutions
• Serve as a thought partner and strategic advisor to MP
• Organize ideas, projects, people, time, and resources necessary to advance business priorities
• Work closely with the MPs CoS and Leadership Team
• Handle confidential/sensitive information with a strong sense of discretion
• Structure and deliver high-level communications
• Strategic calendar management that aligns with priorities and goals
• Deliver a positive service experience to clients (both internal and external) and build and maintain trusted relationships
• Provide proactive and consistent support of the MP’s commercial effectiveness objectives
• Collaborate with others to ensure fluid and flawless execution of duties that require teaming
• Execute on key initiatives, developing a system that allows you to stay organized while juggling several projects, stakeholders, and priorities at once
• Communicate issues when required and emphasize when the MP needs to weigh in or decide
• Be curious about Capabilities and OW’s strategy and objectives
• Remain open and adaptable to change.

Key Responsibilities:

Client Impact

• Viewed by clients as responsive, acting as central point of contact for MP
• Complete a variety of administrative tasks including managing extremely detailed and intricate calendars, booking business travel and appointments, organizing video conferences, processing expense reports and vendor invoices and maintaining trusted CRM data
• Deliver a positive service experience to clients and work to build and maintain trusted relationships
• Understand MP’s business goals and help to push them forward
• Proactive ownership of MP’s CRM contacts, opportunities, meetings, and marketing metrics
• Regular review of MP’s contacts and proactively identify opportunities for business development meetings to optimize scheduled travel
• Build productive and collaborative relationships with colleagues
• Understand expectations and demonstrate commitment to team
• Approachable and consistently demonstrates a positive attitude and inclusive behavior
• Listen to others and is open and respectful of all views
• Strong sense of discretion with confidential information

Work Smart

• Escalate issues appropriately and respectfully
• Strong project manager, inclusively convening relevant stakeholders
• Produce high quality work and ensures high quality output from others
• Prioritize workload to deliver results on time
• Comprehensive understanding of the context of the work
• Demonstrate resilience and determination in challenging or evolving situations

Communication and Influence

• Trusted advisor and “eyes and ears” for MP
• Outstanding judgement and discretion
• Independently synthesizes complex information into clear, concise messages
• Collegial when communicating with others and will challenge or coach those who do not meet these standards
• Facilitate productive discussions and debates key points with confidence

Development and Leadership

• Role model on the EA team and embodies OW values
• Mentor, train and onboards team members
• Document and share expertise and resources
• Provide and respond to feedback
• Set a positive example and acknowledge good work
• Actively participate in training and firm events and proactively seek training/development opportunities

Experience Required:

• 10+ years of previous administrative and/or project management experience
• 3+ years of previous OW EA II experience
• Experience with data analysis and reporting a plus

Skills and Attributes:

• Excellent judgement
• Ownership mentality
• Excellent organizational skills with demonstrated ability to prioritize and multi-task
• Ability to work in fast-paced environment and be detail-oriented
• Resourceful and proactive
• Strong problem-solving skills and decision-making capabilities
• Superior written and verbal communication skills
• Team player who can work with different personalities and working styles
• Maintain and respect confidentiality
• High emotional intelligence
• Excellent problem solver

The applicable base salary range for this role is $84,000 - $137,000 USD

The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

Oliver Wyman, a business of Marsh McLennan (NYSE: MMC), is a management consulting firm combining deep industry knowledge with specialized expertise to help clients optimize their business, improve operations and accelerate performance. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com, or follow on LinkedIn and X.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting [e-mail].

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Customer Service, and Consulting

• Industries

  Business Consulting and Services

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