Oliver Wyman – Executive Assistant III - New York

Marsh & McLennan Companies; Town of Islip (NY); Hybrid; USD 84,000 - 137,000; Full time

Job summary

An established industry player is seeking a detail-oriented Executive Assistant to support the Managing Partner. This role involves managing complex administrative tasks, coordinating schedules, and ensuring effective communication within the team. The ideal candidate will bring over a decade of experience in administration, demonstrating exceptional organizational skills and the ability to thrive in a fast-paced environment. This dynamic position not only offers the chance to work closely with senior leadership but also emphasizes the importance of building trusted relationships with clients. If you are resourceful, proactive, and possess a strong sense of discretion, this opportunity is perfect for you.

Benefits

Health and welfare benefits

Tuition assistance

401K savings

Employee assistance programs

Qualifications

• 10+ years of administrative experience, ideally in a C-suite environment.
• Proven ability to manage complex calendars and travel arrangements.

Responsibilities

• Support the Managing Partner with advanced administrative tasks.
• Manage client queries and maintain trusted relationships.
• Deliver high-level communications and manage strategic priorities.

Skills

Excellent judgement

Organizational skills

Problem-solving skills

Communication skills

Time-management skills

Emotional intelligence

Resourcefulness

Ability to multi-task

Education

Bachelor's degree or equivalent experience

Job description

Oliver Wyman – Executive Assistant III - New York

Company:

Oliver Wyman

Description:

About Oliver Wyman

Oliver Wyman is a global leader in management consulting. With offices in 60 cities across 29 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. Our 5000 professionals help clients optimize their business, improve their operations, and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Visit our website for more details about Oliver Wyman: www.oliverwyman.com

Job Overview:

Oliver Wyman is looking for an experienced, resourceful, and detail-oriented Executive Assistant to support the Managing Partner (MP), Global Head of Capabilities. This position will perform diverse, advanced, and confidential daily C-suite level administration. In this role you will:

1. Own and successfully execute a variety of administrative tasks for the MP.
2. Manage complex client queries and identify creative solutions.
3. Serve as a thought partner and strategic advisor to MP.
4. Organize ideas, projects, people, time, and resources necessary to advance business priorities.
5. Work closely with the MPs CoS and Leadership Team.
6. Handle confidential/sensitive information with a strong sense of discretion.
7. Structure and deliver high-level communications.
8. Strategic calendar management that aligns with priorities and goals.
9. Deliver a positive service experience to clients (both internal and external) and build and maintain trusted relationships.
10. Provide proactive and consistent support of the MP’s commercial effectiveness objectives.
11. Collaborate with others to ensure fluid and flawless execution of duties that require teaming.
12. Execute on key initiatives, developing a system that allows you to stay organized while juggling several projects, stakeholders, and priorities at once.
13. Communicate issues when required and emphasize when the MP needs to weigh in or decide.
14. Be curious about Capabilities and OW’s strategy and objectives.
15. Remain open and adaptable to change.

Key Responsibilities:

Client Impact

1. Viewed by clients as responsive, acting as central point of contact for MP.
2. Complete a variety of administrative tasks including managing extremely detailed and intricate calendars, booking business travel and appointments, organizing video conferences, processing expense reports and vendor invoices, and maintaining trusted CRM data.
3. Deliver a positive service experience to clients and work to build and maintain trusted relationships.
4. Understand MP’s business goals and help to push them forward.
5. Proactive ownership of MP’s CRM contacts, opportunities, meetings, and marketing metrics.
6. Regular review of MP’s contacts and proactively identify opportunities for business development meetings to optimize scheduled travel.

Trust Based Teaming

1. Build productive and collaborative relationships with colleagues.
2. Understand expectations and demonstrate commitment to team.
3. Approachable and consistently demonstrates a positive attitude and inclusive behavior.
4. Listen to others and is open and respectful of all views.
5. Strong sense of discretion with confidential information.

Work Smart

1. Escalate issues appropriately and respectfully.
2. Strong project manager, inclusively convening relevant stakeholders.
3. Produce high quality work and ensures high quality output from others.
4. Prioritize workload to deliver results on time.
5. Comprehensive understanding of the context of the work.
6. Demonstrate resilience and determination in challenging or evolving situations.

Communication and Influence

1. Trusted advisor and “eyes and ears” for MP.
2. Outstanding judgement and discretion.
3. Independently synthesizes complex information into clear, concise messages.
4. Collegial when communicating with others and will challenge or coach those who do not meet these standards.
5. Facilitate productive discussions and debates key points with confidence.

Development and Leadership

1. Role model on the EA team and embodies OW values.
2. Mentor, train and onboard team members.
3. Document and share expertise and resources.
4. Provide and respond to feedback.
5. Set a positive example and acknowledge good work.
6. Actively participate in training and firm events and proactively seek training/development opportunities.

Experience Required:

1. 10+ years of previous administrative and/or project management experience.
2. 3+ years of previous OW EA II experience.
3. Experience with data analysis and reporting a plus.

Skills and Attributes:

1. Excellent judgement.
2. Ownership mentality.
3. Empathetic, courteous, positive demeanor.
4. Excellent organizational skills with demonstrated ability to prioritize and multi-task.
5. Ability to work in a fast-paced environment and be detail-oriented.
6. Resourceful and proactive.
7. Strong problem-solving skills and decision-making capabilities.
8. Superior written and verbal communication skills.
9. Excellent time-management skills.
10. Team player who can work with different personalities and working styles.
11. Maintain and respect confidentiality.
12. High emotional intelligence.
13. Excellent problem solver.

The applicable base salary range for this role is $84,000 - $137,000 USD. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

Oliver Wyman is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting [e-mail].

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week.