Offices and Facilities Manager

ABC Imaging; Carlstadt (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

ABC Imaging in New Jersey seeks an organized Office & Facilities Operations Manager to oversee daily administrative functions, facility operations, employee coordination, and executive support within a fast-paced print production environment.

The role requires strong organizational skills, sound judgment, and experience with confidential information, with responsibilities spanning office administration, facility maintenance, scheduling, and procurement.

Qualifications

• 3–5 years of experience in office management or facilities coordination.
• Experience in commercial printing or production preferred.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and work independently.
• Proficiency in Microsoft Office.
• Discretion and ability to handle confidential information.

Responsibilities

• Oversee daily office administration and provide support to executive leadership.
• Coordinate facility maintenance, repairs, vendors, supplies, and general upkeep.
• Support daily print shop operations and communicate with production employees to ensure efficiency.
• Coordinate employee scheduling, attendance, onboarding paperwork, and personnel records.
• Maintain confidentiality when handling sensitive business and employee information.
• Monitor office and production supplies and assist with purchasing and inventory.
• Identify operational issues and communicate concerns and recommendations to management.
• Ensure the facility remains organized, safe, and operational.

Skills

Office management

Facilities coordination

Operations planning

Tools

Microsoft Office

Job description

Office & Facilities Operations Manager

Position Summary

We are seeking an organized, professional, and trustworthy Office & Facilities Operations Manager to oversee daily administrative functions, facility operations, employee coordination, and executive support within a fast-paced print production environment. The ideal candidate will have strong organizational skills, sound judgment, and knowledge of the printing industry, with the ability to handle confidential information discreetly.

Key Responsibilities

1. Oversee daily office administration and provide support to executive leadership.


2. Coordinate facility maintenance, repairs, vendors, supplies, and general upkeep.


3. Support daily print shop operations and communicate with production employees to ensure efficiency.


4. Coordinate employee scheduling, attendance, onboarding paperwork, and personnel records.


5. Maintain confidentiality when handling sensitive business and employee information.


6. Monitor office and production supplies and assist with purchasing and inventory.


7. Identify operational issues and communicate concerns and recommendations to management.


8. Ensure the facility remains organized, safe, and operational.

Qualifications

1. 3–5 years of experience in office management, facilities coordination, or operations.


2. Commercial printing, manufacturing, or production industry experience preferred.


3. Strong organizational, communication, and problem-solving skills.


4. Ability to manage multiple priorities and work independently.


5. Proficiency in Microsoft Office.


6. Demonstrated professionalism, discretion, and ability to handle confidential information.

Work Environment

This position works within a commercial print production facility and office, coordinating with management, employees, and outside vendors to support efficient daily operations.