Office Technician - Typing (Executive Office Clerical Support)

State of California Office of the Controller; California (MO); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Office Technician to provide essential clerical support within its Executive Office. This role involves managing administrative tasks, ensuring smooth office operations, and being the first point of contact for visitors. The ideal candidate will possess strong typing skills, familiarity with Microsoft Office tools, and a professional demeanor. Join a team that values integrity and innovation, and contribute to an organization committed to transparency and accountability in financial practices. If you are eager to make a difference and thrive in a supportive environment, this opportunity is perfect for you.

Qualifications

• Two years of experience in typing and clerical work.
• Ability to type at a speed of not less than 40 words per minute.

Responsibilities

• Provide administrative and clerical support to the Executive Office.
• Act as the first point of contact for visitors and answer incoming calls.
• Maintain and coordinate the Executive Drop Box and handle office tasks.

Skills

Typing

Clerical Support

Microsoft Office

Adobe Acrobat

Communication

Education

High School Diploma

Business Education

Tools

Microsoft Office

Adobe Acrobat

Visio

Job description

The Office of the State Controller (SCO)is the destination employer within the State of California. As California’s chief fiscal officer, the Controller’s Office ensures accountability and transparency of California’s financial practices while promoting fairness and opportunity for all.

The Executive Office (EO) of the California State Controller’s Office is the strategic center point driving the vision and mission of the department. The EO coordinates high-level initiatives, manages key stakeholder relationships, and oversees the implementation of policies and procedures that shape California’s financial landscape.

Take the next step in your career with an organization that values innovation, integrity, and the well-being of its employees. Apply today and build a California where everyone thrives!

Visitour websiteto learn more about the State Controller’s Office.

Office Technician (Typing)

With direct instruction provided by the Executive Office Manager, the Office Technician (Typing) will provide clerical support to the Executive Office by acting in the capacity of clerical support and receptionist for all visitors to the Executive Office. The incumbent is expected to be the first point of contact to individuals scheduled for meetings with Senior Executive staff members, or visiting the Executive Office, and therefore expected to be professional at all times, which includes attire, mannerisms, and communication.

Duties performed:

• Provide administrative and clerical support to other support staff within the Executive Office, which may include filing, typing, scheduling, etc.
• Types, proofreads, and edits a wide variety of memoranda, letters, reports, forms, presentations, and other documents from written material, often of a confidential nature, such as sensitive personnel actions, using Microsoft Office programs, Adobe Acrobat, Visio and other software programs.
• Maintains and coordinates the Executive Drop Box. Independently handles routine office details including scanning, photocopying, filing, and other general office tasks. Assist with ordering and distributing supplies
• Act as the backup Administrative Assistants when needed, assisting with administrative tasks as assigned by the Executive Office Manager.
• As the receptionist to the Executive Office, interact with the general public and/or other contacts upon their arrival to the office.
• Receive and answer incoming telephone calls from the general public or any other individual, entity, or organization seeking information, directing to appropriate individuals/entities using tact and good judgment, taking messages and appropriately distributing them.
• Provide general information to the inquiring public regarding the California State Controller’s Office.
• Receive incoming mail and/or deliveries, coordinating deliveries to different facilities when appropriate.

Requirements to be eligible to apply:

Take the required examination here: Office Technician (Typing) Examination

Make sure you meet theMinimum Qualifications(Two years of experience in typing and clerical work, however, academic education above the twelfth grade may be substituted for one year of the required general experience on the basis of either (a) one year of general education being equivalent to three months of experience or (b) one year of education of a business or commercial nature being equivalent to six months of experience.)

Ability to type at a speed of not less than 40 words per minute from ordinary manuscript or printed or typewritten material. Typing Certificate Requirements - learn more.

How to apply:

To apply for this position, you must do so throughCalCareers, the official designation for all of State of California jobs.

Need help? Email our SCO Recruitment team to learn more and get insight on navigating the state application process![e-mail]