Office Technician (Typing)

Caltrans: California Department of Transportation; United States; Remote; USD 42,000 - 60,000; Full time

Job summary

Caltrans: California Department of Transportation is seeking an Office Technician (Typing) to support the Division of Equipment's shop administrative functions in San Leandro. The role involves handling fleet-related tasks, personnel transactions, and maintaining confidentiality in sensitive matters.

Applicants must submit a Statement of Qualifications (SOQ) with detailed format guidelines and provide proof of typing ability. Final filing date is 2/22/2026, with multiple positions available.

Qualifications

• Typing speed must meet minimum designated by Class Specifications and a valid typing certificate.

Responsibilities

• Assist Shop Superintendent with office management, fleet-related duties, and personnel transactions.
• Maintain confidentiality and discretion on sensitive information; typically work alone.

Skills

Typing

Job description

Job Description and Duties

In the Division of Equipment (DOE) and under the direction of the Shop Superintendent provides the expertise necessary to effectively and efficiently manage the Shop office. Responsible for various subjects including fleet management, personnel transactions, health and welfare. Requires maintaining confidentiality and discretion on sensitive matters. Must know who to contact and where to find needed information in all situations that may arise, emergency or otherwise. Typically works alone on assignments.

PARF# 32-6-237 / JC-498309

Eligibility for hire may be determined by your score on the Office Technician (Typing) exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

You will find additional information about the job in the Duty Statement.

Working Conditions

Position located at 1993 Marina Blvd. San Leandro, CA 94577, Alameda County

Multiple positions may be filled from this recruitment.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• OFFICE TECHNICIAN (TYPING)

Additional Documents

• Job Application Package Checklist
• Duty Statement

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• A Statement of Qualifications (SOQ) is required.
• The Statement of Qualifications (SOQ) serves as documentation of each applicant’s ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Each question must be numbered and addressed in the same order as the questions below.
• Please review the duty statement; Utilizing the 9 Core Competencies listed, give us an examples of your experience with a minimum of 2.
• Utilizing generative AI in the creation of the SOQ is not allowed and will be disqualified.
• Utilize the following format:
• Font: Use a standard font like Times New Roman or Calibri in a 12-point size.
• Use 1.5 or double spacing.
• Maintain 1-inch margins on all sides.
• Count: 200 word min - 800 word max
• File Format: submit as a PDF to ensure consistent formatting.
• The One-Stop Career Centers may offer free typing tests. For a location near you, visit American Job Center Finder | CareerOneStop.
• Acceptable typing certificate guidelines may be found here: CalCareers Typing Requirements.
• Please ensure all work experience listed on your application is filled out completely and as thoroughly as possible. Applications received without detailed work experience reflected may be disqualified from further consideration. Only work experience listed on the application (STD 678) will be considered. Notations on the application to "see attached" or "see resume" are not acceptable.
• Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org.
• Please redact birthdates and social security numbers.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 2/22/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -
  • Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

Contact Information

Human Resources Contact: Irina Prints [phone] [e-mail]

Hiring Unit Contact: David Garrison [phone] [e-mail]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact: Caltrans EEO Office [phone] [e-mail]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Important Applications Instructions:

The State application (STD. 678) is required, and each section must be filled out fully and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-498309), PARF# 32-6-237 and title of the position (Office Technician (Typing)) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug‑free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Benefits

Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.