OFFICE TECHNICIAN (TYPING)

California State Controller's Office; Sacramento (CA); On-site; USD 43,000 - 54,000; Full time

Job summary

California State Controller’s Office in Sacramento is hiring for an Office Technician (Typing) to support the Division of Audits. The role involves general clerical duties, contract and claim document handling, and data entry in required systems. A valid typing certificate is required before hire.

The position is permanent, full time, in-office work with two vacancies. Salary range is $3,829.00 to $4,794.00 per month, with standard state benefits and opportunities for professional growth.

Qualifications

• You must obtain a valid typing certificate prior to being hired.
• Ability to perform general office duties and handle documents with accuracy.

Responsibilities

• Typing and general office duties in the Operations Bureau.
• Process and review contract documents; mail and document handling.
• Enter data into required databases; file and maintain records.
• Sort and distribute claims; process related letters and verify data accuracy.

Skills

Typing

Job description

Work Location: Sacramento County

Position Details

Job Code #: JC-536232

Position #(s): 051-641-1139-XXX

Working Title: Support

Classification: OFFICE TECHNICIAN (TYPING)

$3,829.00 - $4,794.00 A

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions: 2

Telework: In Office

Job Type: Permanent, Full Time

Facility: Division of Audits

Department Information

The Office of the State Controller (SCO) is the destination employer within the State of California. As California's chief fiscal officer, the Controller's Office ensures accountability and transparency of California’s financial practices while promoting fairness and opportunity for all. Here, you'll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state’s future.

The Division of Audits (AUD) at the California State Controller’s Office is dedicated to promoting transparency, accountability, and integrity in the use of public funds. This division conducts financial and compliance audits of state and local government agencies, ensuring that taxpayer dollars are spent appropriately and effectively. As part of this team, you'll play a key role in identifying areas for improvement, detecting fraud, and helping government programs operate more efficiently. Join a team where your work directly contributes to the trust and accountability that Californians expect from their government.

Take the next step in your career with an organization that values innovation, integrity, and the well-being of its employees. Apply today and build a California where everyone thrives!

Visit our website to learn more about the State Controller’s Office.

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Job Description And Duties

The Operations Bureau performs prepayment audits of claims from state agencies to ensure legality, validity, and compliance with laws and regulations. The auditing process serves as a safeguard against improper claims by verifying legal justification, budget appropriation, and program alignment. It ensures claims confirm authority and consistency with relevant state and federal statutes, judicial opinions, attorney general guidance, and the California Constitution.

Under general direction provided by a Supervisor or Principal Claim Auditor, the incumbent, at the journey level, will perform general office duties in the Operations Bureau as they relate to the processing of claim schedules. This requires a high degree of initiative and independence in completing assigned tasks.

General office duties include:

• Typing
• Process and review contract documents
• Mail and document handling
• Ordering and maintaining supplies
• Filing and records management
• Process transfer letters
• Professional and effective communication with all contacts, both internal and external

(Candidates must perform the following functions with or without reasonable accommodations.)

Contract-related Tasks

• Receive contracts/amendments from agencies (paper and electronic).
• Visually scan contract/amendments for key data per requirements.
• Accurately enter data into the required fields of the Contracts/Leases Database.
• Save contracts submitted via email into the SharePoint database.
• Research problems independently and take action.
• Maintain the contracts filing system.
• Evaluate contract file content and purge outdated information.

Claim Related Tasks

• Key claim information (STD 218) into the Claim Audits Tracking System (CATS) to receive claims.
• Release claims from the CATS system.
• Stamp and code each claim.
• Sort claims for distribution to the audit units.
• Pick up claims and sort by date for release.
• Deliver and pickup claims and other documents (boxes up to 30 pounds).
• Process cash transfer letters for submission to the State Accounting and Reporting Division (SARD).
• Review claim correction/return letters for mathematical, grammar, and spelling errors prior to mailing them.
• Verify claim information is accurate in the Mainframe System.

Document Handling

• Schedule State Records Center claim pickups as per record retention requirements.
• Recall paid claims from archive per Public Records Act.
• Maintain daily and monthly statistical information.
• Provide support services for all Bureau staff.
• Answer telephone inquiries pertaining to claims.
• Maintain signature cards

You will find additional information about the job in the Duty Statement.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

In addition to the application, please provide a typing certificate. Applications received without this document may not be considered.

Take the required examination here: Office Technician (Typing) Examination

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.