OFFICE TECHNICIAN (TYPING)

California Department of Toxic Substances Control; Sacramento (CA); Hybrid; USD 43,000 - 54,000; Full time

Job summary

California Department of Toxic Substances Control in Sacramento is seeking a Records Coordinator to support policy development and implementation. You will maintain official records, coordinate archiving, respond to requests, and manage file tracking with a typing certificate and a 2-page SOQ requirement.

This is a permanent, full-time, hybrid role at DTSC Headquarters, Downtown Sacramento. The DTSC mission is to protect California’s people, communities, and environment from toxic substances

Qualifications

• Must be able to type at a minimum speed as designated on the Class Specifications; a typing certificate is required prior to hire.
• Ability to maintain and organize official electronic and physical records with accuracy and accessibility.
• Experience with records retention policies and procedures is desirable.
• Strong attention to detail and ability to respond to records requests effectively.

Responsibilities

• Maintain and organize official electronic and physical records, ensuring accuracy, accessibility, and compliance with records retention policies and procedures.
• Coordinate the preparation, submission, archiving, and inventory tracking of regulatory and program records.
• Respond to records requests by researching, retrieving, and providing documents and information to staff and the public while explaining applicable policies and procedures.
• Manage file tracking systems, monitor document check-out and return activities, and conduct periodic audits to ensure records integrity and accountability.
• Support records management operations through data entry, document formatting, inventory maintenance, and continuous organization of electronic and physical filing systems.

Skills

Typing speed

Recordkeeping

Job description

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Position Details

Job Code #: JC-538022

Position #(s): 810-970-1139-001

Working Title: Records Coordinator

Classification: OFFICE TECHNICIAN (TYPING)

$3,829.00 - $4,794.00 A

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions: 1

Work Location: Sacramento County

Telework: Hybrid

Job Type: Permanent, Full Time

Facility: Headquarters

Department Information

This position is located at DTSC’s Headquarters office in Downtown Sacramento, CA .

The Department of Toxic Substances Control (DTSC) is a member of the boards, departments, and offices (BDOs) within the California Environmental Protection Agency (CalEPA).

Our Mission: To protect California’s people, communities, and environment from toxic substances, to enhance economic vitality by restoring contaminated land, and to compel manufacturers to make safer consumer products.

Our Vision: All of California is thriving in a healthy environment.

Our Core Values: DTSC values diversity, equity, and inclusion throughout the organization. We foster an environment where employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees is essential to inspiring innovative solutions. Together we further our mission to protect California’s people, communities, and environment from toxic substances, to enhance economic vitality by restoring contaminated land, and to compel manufacturers to make safer consumer products. Join DTSC to improve the lives of all Californians!

DTSC Recruitment Survey: Click here to complete the DTSC recruitment survey.

Job Description And Duties

Do you want to be part of shaping California policy? Are you motivated by protecting the environment and health of all Californians? Are you looking for an opportunity to join an energetic and supportive group and work in a fast-paced, dynamic organization? The DTSC Statewide Policy Division is looking for a Records Coordinator to work at the nexus of the department’s policy development and implementation efforts. Our office works directly with scientific, administrative, and fiscal policy staff across programs on critical policy areas that affect the lives of all Californians.

• Maintain and organize official electronic and physical records, ensuring accuracy, accessibility, and compliance with records retention policies and procedures.
• Coordinate the preparation, submission, archiving, and inventory tracking of regulatory and program records.
• Respond to records requests by researching, retrieving, and providing documents and information to staff and the public while explaining applicable policies and procedures.
• Manage file tracking systems, monitor document check-out and return activities, and conduct periodic audits to ensure records integrity and accountability.
• Support records management operations through data entry, document formatting, inventory maintenance, and continuous organization of electronic and physical filing systems.

You will find additional information about the job in the Duty Statement.

Special Requirements

The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

A Statement of Qualifications (SOQ) is required for the hiring manager’s review. Applications submitted without an SOQ may be disqualified.

The SOQ should be no more than 2 pages in length, be clearly written and well-organized, contain no more than five grammatical and spelling errors, and in Arial font, size 12.

Your SOQ should address the following two questions and provide examples relevant to the duty statement:

• Describe three practical skills that you possess which make you a qualified applicant for this position.
• Describe your work experience in developing and following standard operating procedures and guidelines.

Application Deadline

Final Filing Date: 11/24/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).