OFFICE TECHNICIAN (TYPING)

State of California; Pennsylvania; Hybrid; USD 40,000 - 60,000; Full time

Job summary

The State of California is seeking an Office Technician (Typing) to manage timekeeping for nursing staff within California Correctional Health Care Services. This position involves recording attendance and correcting time discrepancies while collaborating with personnel specialists.

This role allows for hybrid telework, adhering to statewide policy, necessitating residence in California upon arrangement start. Candidates must have clerical experience and pass the Office Technician (Typing) exam.

Qualifications

• Minimum one year of clerical experience with California state service.
• Two years of typing and clerical work experience.
• Pass Office Technician (Typing) examination.

Responsibilities

• Record and key attendance for nursing staff.
• Analyze and correct time data accurately.
• Respond to inquiries regarding time discrepancies.

Skills

Clerical duties

Time management

Analyzing situations

Attention to detail

Education

High school diploma or equivalent

Typing certification

Tools

TeleStaff

SharePoint

Job description

Job Description and Duties

Under the general supervision of the Supervisor I (Sup I), California Correctional Health Care Services (CCHCS), the Office Technician (Typing) (OT) is assigned as the Timekeeper for the Regional Human Resources Office (RHRO) Northern, Central, and Southern facilities. The OT records and keys attendance for nursing staff in the Nursing Services Branch, assigned to posted positions. The OT works closely with Personnel Specialists (PS) and the Nurse Scheduling Office to provide current time and attendance data. The OT works with the TeleStaff time and shift system; this includes posting from the watch sheets and printing reports. The OT is required to independently analyze situations accurately to make corrections to the program and to update and correct posting of time usage into TeleStaff in an effective and timely manner. The OT responds to telephone and counter inquiries from staff to assist in resolving time discrepancies. The OT may be required to travel to provide coverage for other CCHCS HR Timekeepers in the region via SharePoint and/or to attend training.

Minimum Qualifications

• One year of experience in California state service performing clerical duties at a level of responsibility equivalent to that of an Office Assistant, Range B.
• Two years of experience in typing and clerical work. Academic education above the twelfth grade may be substituted for one year of required general experience on the basis of either (a) one year of general education being equivalent to three months of experience, or (b) one year of education of a business or commercial nature being equivalent to six months of experience. Students who are enrolled in the last semester or its equivalent of coursework, which upon completion will fulfill these requirements, will be admitted to the examination, but they must submit evidence of completion before they can be considered for appointment.
• To be eligible for the Office Technician (Typing) position, a candidate must first take and pass the Office Technician (Typing) examination.

Work Arrangement

The position is eligible for hybrid telework in accordance with the Statewide Telework Policy and will require the employee to report to the office as needed. The successful candidate must reside in California upon the start of a telework arrangement pursuant to Government Code sections 14200-14203.