OFFICE TECHNICIAN (GENERAL)

State of California; California (MO); On-site; USD 42,000 - 53,000; Full time

Job summary

The Department of Toxic Substances Control (DTSC) in California is seeking an Office Technician (General) to manage confidential records and support division operations. The role offers a hybrid schedule and a permanent, full-time appointment in Orange County.

Responsibilities include filing, creating new folders, securing records, auditing files, cross-referencing site documents, and handling file requests from staff, agencies, and the public.

Qualifications

• Maintain large volumes of confidential records and file appropriately.
• Prepare new folders to establish new facility/site files or extension folders.
• Ensure security of confidential records by filing in a secure location.
• Periodically audit files for filing accuracy.
• Cross-reference site records using DTSC 1288 form for multi-name or oversized reports/documents.
• Process file requests and retrieve records for staff, state/federal staff, attorneys, auditors, and the public.

Responsibilities

• Maintain large volumes of confidential records by filing in appropriate folders and locations.
• Prepare new folders to establish new facility/site files or extension folders.
• Ensure security of confidential records by filing documentation securely.
• Periodically audit files to ensure filing accuracy.
• Cross-reference site records using the DTSC 1288 form.
• Process file requests and retrieve records for staff, agencies, and the public.

Skills

MS Office Suite

Data entry

Record management

Written communication

Interpersonal skills

Document scanning

Tools

SharePoint

Job description

$3,758.00 - $4,710.00 per Month

Final Filing Date: 10/5/2026

Would you like to work with a high-powered team of professionals dedicated to cleaning up the most challenging contaminated sites? Do you enjoy working with stakeholders and the public? If so, DTSC is hiring an Office Technician (General). Come join us today!

As an Office Technician (General) you will have the opportunity to:

• Maintain large volumes of complex, confidential, and sensitive records by ensuring documents are filed in appropriate folder and location as submitted to the Exide Division Central File Room
• Prepare new folders to establish new facility/site files or extension folders in accordance with the Division’s procedures
• Ensure security of confidential records by appropriately filing documentation in a secure location
• Periodically audit files to ensure filing accuracy
• Cross-reference site records when appropriate by utilizing the DTSC 1288 form for site files that have more than one name or oversized reports/documents
• Process file requests, research, and retrieves records for Exide Division staff, state/federal staff, legislative staff, attorneys representing potential responsible parties, auditors, and the public

Desirable Qualifications We Look For:

• Proficiency in MS Office Suite (Word, Excel, Outlook
• Experience in data entry, database management (e.g. SharePoint), and digital filing
• Experience in data entry, record-keeping, and document preparation
• Strong verbal and written skills for interacting with staff, community members, stakeholders, other agencies and contractors
• Experience in copy/document scanning/faxing

You will find additional information about the job in the Duty Statement.

Working Conditions

Effective July 1, 2025, specific Bargaining Units and associated Excluded State employees are subject to a salary reduction between 2% - 4.62% in exchange for hours in the Personal Leave Program 2025 (PLP 2025) per month. For more details, please click here https://hrmanual.calhr.ca.gov/Home/ManualItem/1/2113. This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for visa sponsorship by the start date of employment. The Department of Toxic Substances Control does not participate in E-Verify for employment authorization purposes.

A hybrid schedule may be available for this position.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

# of Positions: 1

Work Location: Orange County

Telework: Hybrid

Job Type: Permanent, Full Time

Facility: Cypress Regional Office

Department Information

This position is located at DTSC’s Regional office in Cypress, CA.

The Department of Toxic Substances Control (DTSC) is a member of the boards, departments, and offices (BDOs) within the California Environmental Protection Agency (CalEPA).

Our Mission: To protect California’s people, communities, and environment from toxic substances, to enhance economic vitality by restoring contaminated land, and to compel manufacturers to make safer consumer products.

Our Vision: All of California is thriving in a healthy environment.

Our Core Values: DTSC values diversity, equity, and inclusion throughout the organization. We foster an environment where employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees is essential to inspiring innovative solutions. Together we further our mission to protect California’s people, communities, and environment from toxic substances, to enhance economic vitality by restoring contaminated land, and to compel manufacturers to make safer consumer products. Join DTSC to improve the lives of all Californians!

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Examination Information

List eligibility is established through an examination process in which one must apply and successfully pass the examination for the classification. If you have not established list eligibility for the Office Technician (General), please click on the link to the examination bulletin for more information.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free workplace. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Foreign Degrees
Applicants who completed their education outside the United States (with foreign degree/ transcripts) must obtain and submit verification of United States course/degree equivalency.
Foreign education credential evaluation services can be found at https://www.naces.org